New program proposals

Each activity in which the center engages and expends resources must be documented through the submission of a New Program Proposal (Word document; 92K). In addition a syllabus will need to be submitted along with the Program Proposal form,  a template is available by clicking on Sample Syllabus (Word Document; 161K).If you are interested in creating a new offering for the center, you must fill out the form and attach supporting information as requested. The form, with supporting information, will be sent to the director of the center for initial review.

All credit proposals will be reviewed and approved by the appropriate credit program. In instances where there is no academic 'home' within UW Tacoma, review and approval would be housed in the office of the vice chancellor for Academic Affairs.

Non-credit/CEU proposals will be submitted for review by the appropriate academic program, when appropriate. The Center may offer non-credit/CEU activities beyond the scope of the academic programs with the review of the Vice Chancellor for Academic Affairs.

CEU (continuing education unit) activities will be offered following the guidelines established by the International Association for Continuing Education and Training (IACET). The review for CEUs will be the same as for non-credit.

Policies governing certificate programs

A certificate program is a linked series of credit or non-credit courses that constitutes a coherent body of study in a discipline. It is generally designed for college-level or postbaccalaureate participants.

Non-credit/CEU certificate programs

All certificates that are offered for zero-credit or for continuing education units will be housed in the Center.

Proposals submitted for non-credit/CEU certificates will follow the same guidelines outlined in the document "KeyBank Professional Development Center, Continuing Education Units (CEUs)."

Zero credit activities are not appropriate for documentation of certificates as there is no true measure of participation and performance in zero credit activities.

CEU activities are acceptable and appropriate for documentation of certificates and are accepted by several professional associations for continuing education credentialing.

CEUs are an acceptable measure of participation and performance for many professional groups including education, social work, banking, security/corrections, etc.

Some associations, e.g., National Association of Social Workers, may, for a fee, certify CEU activities. Association certified CEUs are generally more desirable by professionals because the individual does not have to seek approval on a case-by-case basis for professional development participation. The Center will, where feasible, seek association certification for continuing education for those associations where it is desirable and/or required.

CEUs may be granted in lieu of credit for an activity that an academic program may not, for any reason, want to offer for UW Tacoma credit.

Third party partnerships will be sought out for CEU bearing certificates. The Center will actively pursue third party partnerships and bring them to the appropriate academic director for review. The academic director may wish faculty to also review the programs prior to the Center offering.

CEU certificates may be proposed by faculty, by academic directors, or by parties outside the academy, e.g., staff, professionals in the community, other continuing education units, etc. These proposals will undergo already established guidelines for review of CEU offerings at UW Tacoma.

Credit certificate programs

Credit certificates may be housed in the academic department or in the center. Administration and location for each credit certificate will be handled on a case-by-case basis. The academic program will, in most cases, be the deciding player in where the certificate will be housed.

Credit certificate programs will be generated by the academic programs except in the case where no academic program is housed within UW Tacoma. Any potential activities for which there is not a corresponding academic program will be reviewed by the vice chancellor for Academic Affairs.

Credit certificate programs may be initially housed in the center and upon maturity be moved to the academic program as a minor or major, depending upon the academic program’s desires. As transition occurs from certificate to minor/major status, it may be advisable to continue to offer the program as a certificate through the Center. Discussion between the center director, the academic director and the vice chancellor for Academic Affairs would ensure that an appropriate decision would be made regarding transition of programs.

Certificate programs currently housed in academic programs may be transitioned to the Center, if this transition is deemed appropriate and beneficial to the Center, to the academic program, and to the participants/students in the program. Again, significant discussion between the center director, the academic director, and the vice chancellor for Academic Affairs would ensue prior to any transition taking place.

Credit certificate programs may, as determined by the Center director, the academic director, and the vice chancellor for Academic Affairs, transition from credit status to CEU status. Careful review of the participants/students in the credit courses would reveal whether this would be an appropriate change of status for the program.

Policies governing continuing education units (CEUs)

International Association for Continuing Education and Training (IACET) criteria will be used to determine if requested courses/programs are eligible for Continuing Education Units (CEUs). For detailed information on IACET criteria please see their website at www.iacet.org.

The center will review and recommend courses/programs requested for CEU eligibility to the appropriate academic program for review and comment. Content areas for which there is no academic program will be reviewed by the Vice Chancellor for Academic Affairs.

The center requests that the academic program provide written response in the event that a proposal may be denied. In some cases the Center may work with the requester to resubmit the proposal for second review.

The center will provide materials and information for individuals, faculty, and programs interested in requesting CEUs for their activities.

Procedure to request CEUs

Requester will submit the Program Development Proposal form and supporting materials to the Center for review.

Submitted materials will be reviewed and recommended for approval by the Center to the academic program or the Vice Chancellor for Academic Affairs.

Requester will be notified of the outcome of the review:

  • If approved, the center will establish a permanent Course/Program Register
  • If not approved, the center may work with the requester to resubmit the proposal so that it addresses the concerns of the academic program; proposals may then be submitted for a second review

Course/program register:

  • Each course/program will be entered and tracked on the center’s database for non-credit activities
  • Registration will be conducted on-site at the activity and may also be available prior to the activity; no registrations will be accepted after the completion of the activity
  • A roster will be generated for the session and provided to the presenter
  • Presenter will submit documentation of participation
  • Presenter will, upon completion of the activity, submit student status (pass/no pass)
  • Certificates of completion will be provided by the center

Students may request CEU transcripts from the center.

Program policies and procedures

The center is the main portal of entry at UW Tacoma for requests that are not serviceable by current academic units. The center is also the main portal of entry for non-credit and self-sustaining activities. With this in mind it is important to emphasize that:

  • All self-sustaining credit courses offered through the center will be approved by the academic program.
  • Faculty and programs at UW Tacoma will be considered as primary providers for the center’s programs.
  • Faculty may work directly with the center to develop new programs and courses.
  • Third-party partnerships will be part of the program mix of offerings, i.e., with outside providers.
  • A variety of program activities will be offered.

Roles and responsibilities

Academic programs will engage in identifying market demands and needs and refer interested parties to the center for follow up. All programs will undergo review by the appropriate academic program. Academic programs will be responsible for content, curriculum, approval processes of the university (for credit) and recommending faculty. For those offerings with no academic home (e.g., paralegal studies) content and curriculum will be developed by the instructor or association providing the training, and approval will be by the vice chancellor of Academic Affairs.

The center will also be involved in identifying market demands and needs and bring these to the attention of the academic programs. The center will be responsible for the program's operation and administration including logistics, student services and registration, marketing and promotion, and fiscal arrangements. Students will be registered for non-credit activities on a stand-alone continuing education registration system maintained by the center. All credit bearing activity will be handled through the UW Tacoma Registrar's Office.

Environmental scanning and needs assessment

It is vital to the success of the center that programs to be offered generate sufficient interest to offset development and production efforts. Program selection will rely heavily on demonstrated evidence for need within the South Sound community. Programs offered through the center must be able to demonstrate that providing the program will benefit the UW Tacoma community. Ideally, a participant base would already have been established, e.g., professional development for teachers.

Programs for which no demonstrated need can be articulated and verified would be carefully scrutinized and needs assessment conducted prior to acceptance. The rationale for offering any program must be clearly articulated and meaningful.

In addition, the center will work with programs and associations to conduct environmental scanning and needs assessment.