Vehicle Checkout Procedures

UW Tacoma Vehicle Check Out Procedures

  1. If you have not already done so, complete any required Basic and 12-Passenger Van Motor Pool safety training programs.
  2. Submit a vehicle request using the online Motor Pool Request Form.  Note that vehicles are available on a first come first serve basis.
  3. Vehicle keys can be picked up at the Facilities office located at MAT 004 between 7:30AM and 4:00PM. If you are not able to pick up the vehicle keys during these hours, please make appropriate arrangements with Facilities.
  4. If renting the 12-passenger van, be sure to bring a signed safe driving practices form and driving experience statement. User must also present his/her valid driver's license for file/record at time of checkout.
  5. Fill out the UW Tacoma Motor Pool Check List.  Be sure to list starting and ending odometer readings.
  6. A credit card will be issued for gasoline purchase when keys are picked up.
  7. The vehicle should have at least a full tank of fuel upon departure. To avoid additional charges, be sure to return the vehicle with a full tank of gas.
  8. Retain the gas receipt and turn it in with UW Tacoma Motor Pool Check List, key and credit card upon return.
  9. Insurance information and emergency procedures will be located in the vehicle glove compartment.
  10. If your plans change and you do not need the car, please cancel your reservations immediately.
  11. Reservations can be made up to two weeks in advance.
  12. If you are unable to return the vehicle on the agreed date/time or by 4PM, you must contact UWT Facilities at 253.692.5700.