Posting and Solicitation Guidelines

The posting and solicitation guidelines on this page are set and managed by the Use of University Facilities (UUF) Committee. All guidelines must be followed by campus and off-campus groups. Questions regarding the guidelines can be directed to the UUF Committee.


Soliciting or Distributing Printed Materials

UW Tacoma Students, Staff and Faculty

Non-commercial handbills, pamphlets and similar materials may be distributed, by UW Tacoma personnel and regularly enrolled students, in public areas or areas outside campus buildings and in meeting rooms that have been reserved for their use, as long as distribution does not materially or substantially interfere with the conduct of campus functions or freedom of movement. Such materials must bear identification of and contact information for the sponsoring organization responsible for its distribution. It is the responsibility of the sponsoring organization to remove any promotional materials within 24-hours after the event. Any maintenance expense incurred by UW Tacoma will be billed to the responsible organization.


General Public

Solicitation or distribution of handbills, pamphlets or similar materials by the general public is permitted only in areas of the campus that have been designated, by appropriate officials of the University, to have public access. Pamphlets and other printed materials may not be distributed at other locations on the UW Tacoma campus unless authorized by the UW Tacoma Use of University Facilities (UUF) Committee.

Individuals distributing pamphlets and other printed materials at authorized locations must obey all applicable policies and procedures of the University and all applicable public laws. There are four areas on campus where it is permissible for the general public to distribute pamphlets and other printed materials. These areas are located at:

  1. The junction of Jefferson and 19th Streets, at the top of the central stairway (the metal W area)
  2. The junction of the central stairway and Commerce Street near the University flagpole
  3. The junction of Pacific Avenue and the bottom of the central stairway
  4. The Prairie Line Trail

Posting of Temporary Signage

Temporary signage includes any non-permanent signage, including flyers, sandwich boards, easels, banners, television advertisements, and pavement chalk.

UW Tacoma Students, Staff and Faculty

General Conditions for All Temporary Signage

  1. All student posters, advertisements, announcements and other signs must receive approval through the Center for Student Involvement (UWY 107) prior to posting. Non-electronic advertisements will require stamped approval.
  2. All faculty and staff posters, advertisements, announcements and other signs must be authorized by appropriate offices, units or the UUF Committee.
  3. Posters, flyers, advertisements, announcements and other signs are permitted on Campus Use bulletin boards and should be posted with push pins or staples.
  4. With the exception of sandwich boards, banners and pavement chalk, all postings are limited to a maximum size of 11" x 17" (tabloid).
  5. All advertisements on campus must include identifying information of the sponsoring organization (i.e. logo, name, etc).
  6. All advertisements should be removed within three business days of their expiration.
  7. All off-campus, non-University job postings must be directed to UW Tacoma Career Development.
  8. All off-campus, non-University housing postings must be directed to Housing & Residence Life for posting online.

Postings (of any kind) are not permitted on:

  • internal and external building surfaces
  • wood trim
  • entry and exit doors of buildings
  • classroom windows
  • painted or acoustical surfaces
  • elevators, both inside and outside
  • wood columns, except for those on the first floor in the MAT building (must be posted using blue tape)
  • campus lawns, gardens, shrubs or trees
  • concrete walkways
  • stair risers
  • bathroom stalls

Campus Safety and Security officers, Facilities staff, Student & Enrollment Services representatives and other officials of the University have authority to remove signs in violation of UW Tacoma posting procedures and to remove expired signs. On-going program flyers are permitted to remain on the bulletin boards until the program is completed or the end of an academic quarter, whichever is first.

Easels, Sandwich Boards and Directional Signs

  1. Except when immediately adjacent to an office to identify that office, all easels, sandwich boards and pedestal-style directional signs displayed on campus must be associated with a single event or an authorized on-going UW Tacoma program and must be removed at the end of the day and/or the conclusion of the event.
  2. No signs may be attached or obstruct access to entrance and exit doors of a campus building. Temporary directional signs near entrance and exit doors will be monitored for compliance by Campus Safety & Security and all other signs will be removed.
  3. Plastic sign holders attached to entrance and exit doors may only be used for authorized emergency messages and must be approved by the UUF committee prior to posting.

Bulletin Boards

There are three types of campus bulletin boards that may be used for postings:

  1. Those managed by a specific campus unit. These boards may only be in the area immediately outside of or near a main unit office. Postings on these boards will be managed by the unit. These units are also responsible for the up-keep of the bulletin board and will ensure that they are kept up-to-date. These bulletin boards are limited for specific office use only.
  2. Campus Use Boards are open to postings from UW Tacoma students, staff and faculty only. All student postings must receive stamped approval from the Center for Student Involvement prior to posting. Department postings must include the department's logo, but do not need stamped approval. Campus Use Boards are cream colored and/or will be identified with a label.
  3. Community Use Boards are open to postings from the off-campus community. There are a limited number of these boards available on campus. All off-campus postings must receive stamped approval from the Center for Student Involvement prior to posting. Community Use Boards are gray in color and/or will be identified with a label.

Restroom Rail Clips

Signs on restroom rail clips are permitted only for student organizations and student-related materials. They must show evidence of official approval by the event sponsors and must be removed within three business days after the event.

Banners

Only UW Tacoma students, conference services staff and University departments may post banners on campus and must have the approval of the UUF Committee and Facilities Services.

Pavement Chalk

All chalk must include the name of the sponsoring organization. Advertising must be written with non-aerosol, water-soluble chalk, and may be used on concrete or asphalt walkways on the main campus, public walkways and the Grand Staircase. Chalk may not be used on brick, stone or marble walkways or vertical services (e.g., building walls, poles, posts, public art, or stairways).

Electronic Television Advertisements

All electronic television advertisements are requested through the Center for Student Involvement. Television advertisement requests by UW Tacoma faculty, staff and students must be campus-related (i.e. campus service, campus event). All non-campus related requests must follow the general public guidelines.


General Public

Flyers

All posters, advertisements, announcements and other flyers by the general public must receive stamped approval through the Center for Student Involvement (UWY 107). Only postings up to 11” x 17” will be approved for the general public.

Approved general public postings are permitted to be posted only on Community Use Boards. Postings by the general public cannot be posted in any other location.

All student external job postings must be directed to UW Tacoma Career Development (MAT 106), while all external housing postings must be directed to Housing & Residence Life (MAT 103), for posting online.

Electronic Television Advertisements

All electronic television advertisements are requested through the Center for Student Involvement. Television advertisement requests by the general public and non-campus sponsored events are subject to approval and a posting fee (as determined by the Center for Student Involvement).

Updated: September 2016