Hiring a Temporary (non-student) Employee
UW Tacoma uses UWHIRES to manage the hiring of non-student temporary hourly workers, including retaining job descriptions and employee resumes. Department and hiring manager and candidate responsibilities must be completed before the appointment is approved and entered into OPUS. Appointments must be fully approved BEFORE the employee may start working.
Depending on the position's duties, requirements, duration and FTE, the temporary appointment may be hourly classified, monthly-paid classified (Fixed Duration Appointment), hourly professional (Limited Term Appointment), or monthly-paid professional (Project Appointment). Monthly-paid positions are eligible for benefits, including leave accruals.
Appointments to temporary positions do not require an open, competitive recruitment. Therefore, direct appointment of a qualified candidate is allowed.
Department/Hiring Manager Responsibilities
Hiring managers should first understand the appointment type: 1) Temporary/Hourly Appointment; 2) Fixed Duration Appointment, or 3) Professional Staff Temporary Appointment. Departments and hiring managers may find and select candidates but should consult with UWT HR prior to extending offers. Once the hire is approved, supervisors should direct employees to complete Payroll forms (I-9, W-4, etc). For classified hourly appointments, the department should , monitor and manage employee work hours within the 950 maximum.
If the department already has a final candidate identified, the responsibilities as outlined below should be completed. If the department does not have a final candidate identified and would like to recruit for applicants, please complete steps 1 and 2 below. (Please also consult UW recruitment information and hiring resources.) Prior to extending an offer or having an employee begin work, the hiring manager must receive approval by UW Tacoma HR. The department should request approval to hire a temporary/hourly employee by submitting the following:
- Complete job description, including position requirements (electronically to email@example.com)
- Complete the UW Tacoma Request for Authorization of Recruitment and Hire Form
- The candidate must complete a profile in UWHires. You should provide the candidate with UWHires instructions
- Complete Payroll forms
Human Resources Responsibilities
6. Review hours worked by temporary employees and consult with hiring departments as needed
- Review job duties and candidate qualifications
- Verify appropriate classification and pay range
- Create UWHires requisition for additional UWT and UWS review and approval.
- Notify department once the appointment is approved
- Notify Payroll for entry of appointment into OPUS
Internal Approval Required for Hourly Staff to Work Over 950 Hours
At UW Tacoma, requests for hourly employees to work beyond 950 hours will not be approved.
Private Temporary Staffing Agency Hires
The University has established a common set of standards and processes for the contracted agencies which have agreed to provide low rates, exemplary service, expedited billing, and reporting of work hours. The reporting of work hours will close the gap with agencies supporting the spirit of the 1,050 hour rule. Beginning August 1, 2004, all requests for private temporary agency assistance in these areas must be placed through HR’s in-house temporary staffing program (UTemp Staffing).