Event Equipment & Services

Main page content

Equipment and Services

We offer a variety of equipment and services that are available for events. Please notify our office, either in your initial reservation request or during your setup planning communication, if you need any of the items listed below. Not all items may be available at all times - they are subject to availability and our reservation schedule. Please note that equipment listed below is not available for use outside of the University Y Student Center.

Please note that costs are published for UW Tacoma students and departments only. External groups will discuss pricing during the reservation process with UW Tacoma Conference Services.


Audio & Visual

Audio Systems

Cost: Included in room rental

Meeting Rooms (UWY 103, 103, 307): Via television monitor
Student Assembly (UWY 303 & 304): Via room PA system

Additional floor/stand speakers are available in UWY 303 & 304.

A/V Cables

Computer cablesCost: Included in room rental

Available cords: HDMI, VGA and Ethernet(internet). Inventory may be limited based on event schedule.

Computers & Laptops

Cost: Included in room rental

One computer with internet access is provided in every space. The computer is connected to the UW Tacoma network.

Note: We do not provide laptops for rent; however, registered student organizations can check-out a laptop from the Center for Student Involvement (UWY 107).

Microphones

MicrophonesCost: Included in room rental

Only available in UWY 303 & 304. There are three types of microphones available: (1) podium, (2) wireless handheld and (3) wireless lapel. There are three wireless handheld microphones available in each half of the space. There is one wireless lapel and one podium microphone in each half of the room. Stands are available for the wireless handheld.

Note: When using the full Student Assembly (both 303 & 304), all ten (six handheld, two lapel, two podium) microphones are available for use.

Presentation Remotes

Remote controlCost: Included in room rental

Inventory may be limited based on event schedule.

Projectors & Screens

Cost: Included in room rental

Meeting Rooms (UWY 103, 103, 307): Wall-mounted television screen
Student Assembly (UWY 303 & 304): Ceiling-mounted data projectors (2 per half of room) and wall-mounted dropdown screens (2 per half of room). If using both UWY 303 and UWY 304, all four projectors are available. Independent inputs for each projector is possible.

Equipment

Chairs

ChairCost: Included in room rental

Inventory may be limited based on event schedule.

Event Lights

Cost: Included in room rental

LED multi-color lights. Various light modes avaialble. Inventory may be limited based on event schedule.

Podiums

PodiumCost: Included in room rental

Only available in UWY 303 & 304. There are two types of podiums available: (1) Presentation podium w/ computer and A/V control and (2) a standard podium. Inventory may be limited based on event schedule.

Sign Holders

Sign holderCost: Included in room rental

Double sided. Holds 8.5" x 11" paper (includes 0.5" blank margin). Inventory may be limited based on event schedule.

Stage

Stage
Cost (Students): Included in room rental
Cost (UW Tacoma Departments): $25/panel

Available in 8' x 4' panels and 16" and 24" height. Includes, setup, teardown, skirting and up to two sets of stairs. Stairs are required for the 24" height. Dancing is not permitted on the stage. Inventory may be limited based on the event schedule.

Sizes to Consider:
  • 6 Panels: 12' x 16' or 8' x 24'
  • 4 Panels: 8' x 16'
  • 3 Panels: 8' x 12'
  • 2 Panels: 4' x 16' or 8' x 8'
  • 1 Panel: 4' x 8'
Custom sizes and configurations are available.

Tables

Round tableRectangle tableCost: Included in room rental

Rounds: 6' diameter - Polished silver/black swirl top. Maximum of 9 chairs per table.

Rectangular: 30" x 72" - Grey top.

Note: We do not provide linens. Inventory may be limited based on event schedule.

Miscellaneous

Extension Cords & Surge Protectors

Cost: Included in room rental

Various lengths available. Inventory may be limited based on event schedule.

Wifi Internet

Cost: Included in room rental

Password will be provided upon request.

Note: The University Y DOES NOT have UW Tacoma wifi.

Staffing

Campus Safety & Security Officers

Cost: $65/hour - 2 hour minimum (Subject to change)
 
Officers are required for events when:
  • Alcohol is being served
  • Money is exchanging hands
  • A building is closed
Officers are possibly required for events when:
  • There will be more than 100 people
  • The event is political in-nature
  • There is fundraising occurring
  • When VIPs are present
  • Based upon the event history

Event Staffing/Support

Cost: Contact for details

Required for all events (no cost to client). Additional charges will be applied when reservation occurs outside of scheduled staff hours and/or building hours. Can also be requested (for a charge) to assist with check-in, ticket taking, etc. All training of expectations is the responsibility of the client.

Note: Events that occur outside of building hours in the University Y will be charged both UW Student Center Staff and YMCA staff costs.

Media Services Staffing

Cost: Contact for details

UW Tacoma Media Services staff may be available to assist with events (i.e. advanced A/V setup, monitoring during events, filming, etc.). Costs are based on event type and are discussed during reservation process.

Additional Information

  • Damage or theft of equipment is the responsibility of the client and will result in a charge to the reservation.
  • We do not provide Apple/Mac adapters at this time.