Event Equipment & Services

We offer a variety of equipment and services that are available for events. Please review the options below for more information and pricing.

Please note that costs are published for UW Tacoma students and departments only. External groups will discuss pricing during the reservation process with UW Tacoma Conference Services.

University Y

Audio Systems

Cost: Included in room rental

Meeting Rooms (UWY 103, 103, 307): Via television monitor
Student Assembly (UWY 303 & 304): Via room PA system

Additional floor/stand speakers are available in UWY 303 & 304.

A/V Cables

Cost: Included in room rental

Available cords: HDMI, VGA and Ethernet(internet). Inventory may be limited based on event schedule.

Campus Safety & Security Officers

Cost: $65/hour - 2 hour minimum (Subject to change)
 
Officers are required for events when:
  • Alcohol is being served
  • Money is exchanging hands
  • A building is closed
Officers are possibly required for events when:
  • There will be more than 100 people
  • The event is political in-nature
  • There is fundraising occurring
  • When VIPs are present
  • Based upon the event history

Chairs

Cost: Included in room rental

Inventory may be limited based on event schedule.

Computers & Laptops

Cost: Included in room rental

One computer with internet access is provided in every space. The computer is connected to the UW Tacoma network.

Note: We do not provide laptops for rent; however, registered student organizations can check-out a laptop from the Center for Student Involvement (UWY 107).

Extension Cords & Surge Protectors

Cost: Included in room rental

Various lengths available. Inventory may be limited based on event schedule.

Event Staffing/Support

Cost: Contact for details

Required when events occur outside of scheduled staff hours and/or building hours. Can also be requested to assist with check-in, ticket taking, etc. All training of expectations is the responsibility of the event organizer.

Note: Events that occur outside of building hours in the University Y will be charged both UW Student Center Staff and YMCA staff costs.

Media Services Staffing

Cost: Contact for details

UW Tacoma Media Services staff may be available to assist with events (i.e. A/V setup, monitoring during events, filming, etc.). Costs are based on event type and are discussed during reservation process.

Microphones

Cost: Included in room rental

Only available in UWY 303 & 304. There are three types of microphones available: (1) podium, (2) wireless handheld and (3) wireless lapel. There are three wireless handheld microphones available in each half of the space. There is one wireless lapel and one podium microphone in each half of the room. Stands are available for the wireless handheld.

Note: When using the full Student Assembly (both 303 & 304), all ten (six handheld, two lapel, two podium) microphones are available for use.

Podiums

Cost: Included in room rental

Only available in UWY 303 & 304. There are two types of podiums available: (1) Presentation podium w/ computer and A/V control and (2) a standard podium. Inventory may be limited based on event schedule.

Presentation Remotes

Cost: Included in room rental

Inventory may be limited based on event schedule.

Sign Holders

Cost: Included in room rental

Double sided. Holds 8.5" x 11" paper (includes 0.5" blank border).Inventory may be limited based on event schedule.

Stage


Cost (Students): Included in room rental
Cost (UW Tacoma Departments): $25/panel

Available in 8' x 4' panels and 16" and 24" height. Includes, setup, teardown, skirting and up to two sets of stairs. Stairs are required for the 24" height. Dancing is not permitted on the stage. Inventory may be limited based on the event schedule.

Sizes to Consider:
  • 6 Panels: 12' x 16' or 8' x 24'
  • 4 Panels: 8' x 16'
  • 3 Panels: 8' x 12'
  • 2 Panels: 4' x 16' or 8' x 8'
  • 1 Panel: 4' x 8'
Custom sizes and configurations are available.

Tables

Cost: Included in room rental

Rounds: 6' diameter - Polished silver/black swirl top. Maximum of 9 chairs per table.

Rectangular: 30" x 72" - Grey top.

Note: We do not provide linens. Inventory may be limited based on event schedule.

Wifi Internet

Cost: Included in room rental

Password will be provided upon request.

Note: The University Y DOES NOT have UW Tacoma wifi.

Dawg House Student Lounge

Audio System

Cost: Included in room rental

Audio is available via the built-in room PA system.

A/V Cables

Cost: Included in room rental

Available cords: HDMI, VGA, DVI and Ethernet(internet).

Campus Safety & Security Officers

Cost: $65/hour - 2 hour minimum (Subject to change)
 
Officers are required for events when:
  • Alcohol is being served
  • Money is exchanging hands
  • A building is closed
Officers are possibly required for events when:
  • There will be more than 100 people
  • The event is political in-nature
  • There is fundraising occurring
  • When VIPs are present
  • Based upon the event history

Chairs

Cost: Included in room rental

Inventory may be limited based on event schedule.

Computers & Laptops

Cost: Included in room rental

One computer with internet access is provided in a media cabinet. The computer is connected to the UW Tacoma network.

Note: We do not provide laptops for rent; however, registered student organizations can check-out a laptop from the Center for Student Involvement (UWY 107).

Extension Cords & Surge Protectors

Cost: Included in room rental

Various lengths available. Inventory is limited.

Event Staffing/Support

Cost: Contact for details

Required when events occur outside of scheduled staff hours and/or building hours. Can also be requested to assist with check-in, ticket taking, etc. All training of expectations is the responsibility of the event organizer.

Media Services Staffing

Cost: Contact for details

UW Tacoma Media Services staff may be available to assist with events (i.e. A/V setup, monitoring during events, filming, etc.). Costs are based on event type and are discussed during reservation process.

Microphones

Cost: Included in room rental

Three wireless microphones are available for event use.

Presentation Remotes

Cost: Included in room rental

Stage

Cost: Included in room rental

Available up to 4' x 8' in two 4' x 4' panels. 8" and 16" heights available. Includes, setup, teardown, skirting (16" only). Dancing is not permitted on the stage.

Tables

Cost: Included in room rental

Rectangular: 30" x 72" - Grey top.

Note: We do not provide linens. Inventory is limited.

Wifi Internet

UW Tacoma wifi is available in the space for students and departments.