Make A Reservation

RESERVATION PRIORITIES

When an event date falls during the academic year (three weeks from the start of the fall quarter to spring commencement), the following guidelines are used for all reservations:

  • Students/RSOs: Up to 12 months out from the event date
  • UW Tacoma Departments: Up to 6 months out from the event date
  • Off-Campus/Community: Up to 3 months out from the event date

When an event date falls during the summer, winter break, or spring break (as defined by the University's calendar), reservations are open to all groups.


RESERVATION PROCESS

**Before you submit a request, we ask that you review our event policies to ensure that your meeting or event is able to be held in our spaces and that we are the best location for you.**

Registered Student Organizations (RSO)
  1. All requests must be submitted at least three weeks in advance of the event date.
  2. Students requesting space for academic purposes/study groups should contact their academic program to reserve a space.
  3. All RSOs should submit their space request via DawgDen.
  4. Once submitted to DawgDen, the Center for Student Involvement will submit the appropriate Use of University Facilities (UUF) request on-behalf of the organization.
  5. Once a space is confirmed, the Center for Student Involvement staff will communicate directly with the RSO regarding the event.
* If appropriate, a UW Tacoma Event Safety Agreement will be sent to the RSO for completion, as well.
UW Tacoma Departments (Faculty & Staff)
  1. All requests must be submitted at least three weeks in advance of the event date.
  2. Requests from a UW Tacoma department should be submitted via the UUF system from an UUF-approved user. If you are not approved to use the UUF system, we recommend finding someone within your department who is approved.
  3. The Center for Student Involvement will review the request and reply to the individual who submitted the request (the approved UUF user - not the "day of event" contact) within three business days.
  4. Once a space is confirmed, the Center for Student Involvement staff will communicate directly with the requester regarding the event details.
* If appropriate, a UW Tacoma Event Safety Agreement will be sent to the contact for completion, as well.
Off-Campus/Community
  • If interested in UWY 103, 105, 303/304, 307, Lobby or Dawg House: We partner with UW Tacoma Events & Conference Services for off-campus/community reservations. After reviewing the information available on the University Y site (i.e. available spaces, policies, etc.), requests from off-campus/community groups should be submitted through the Events & Conference Services website. From there, Events & Conference Services will work directly with you on all aspects of your event.
  • If interested in UWY Court, Multipurpose Room or Community Room: Contact the YMCA directly.

CHANGES TO A REQUEST/RESERVATION

We cannot guarantee that all changes to a request or reservation can be accommodated. However, we will always do our best to try. To assist with this process, please be prepared to provide detailed changes as soon as you are able. The earlier that changes are submitted, increases our ability to accommodate your requested changes.

Registered Student Organizations (RSO)
  • If for academic/study space: Changes to a request or reservation should be submitted via the UUF system from the academic department that submitted the original request.
  • If for a Registered Student Organization: Changes to a request or reservation should be submitted via email to clubsuuf@uw.edu.
UW Tacoma Departments (Faculty & Staff)

All changes to a UW Tacoma department request or reservation should be submitted by editing the original UUF request that was submitted. The changes will need to be made by the individual who submitted the original request.
Off-Campus/Community
  • For UWY 103, 105, 303/304, 307, Lobby or Dawg House: All changes to a Off-Campus/Community request should be submitted via communication with UW Tacoma Events & Conference Services.
  • For UWY Court, Multipurpose Room or Community Room: Contact the YMCA directly.