Faculty - Hiring and Reappointments

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Competitive Recruitments

UW Tacoma will hire all professorial and instructional faculty through competitive searches. Academic units may have a need for a temporary, one-year, full-time instructional faculty position to cover vacated positions, leaves or when current faculty take administrative positions. The following processes outline what is needed for promotion-eligible and multi-year positions (not promotable but competetively hired).

 

Faculty ranks and titles in this category of recruitment include Assistant ProfessorAssociate Proessor, Professor, Lecturer Full-time, Lecturer Part-time (not promotable), Senior Lecturer Full-time, Senior Lecturer Part-time (not promotable). Principal Lecturer(not promotable) is promoted from Senior Lecturer Full-Time and competitive recruitment is not applicable.

Promotion and Tenure titles and votes


Use the applicable hiring checklist for competitively hired faculty that are promotable or non-promotable. Sample letters are provided as a guide and should be revised with your school letterhead and language.

Hire:

Hiring Checklist - Promotable

Hiring Checklist - Ineligible for promotion

Sample Offer Letter -Promotable

Sample Offer Letter- Ineligible for promotion

Sample Dean Recommendation Letter-Promotable

Sample Dean Recommendation Letter-Ineligible for promotion

Personal Data Form (to guide Workday entry, not uploaded in Workday)

 

Workday- For all competitively-searched faculty hires, there are three Workday business process that must be initiated. Use the ISC User Guides listed below:

  1. Create Position - Academic Personnel (Click on the position link above to determine if promotion eligible)
  2. Hire - Academic Personnel*
  3. Add Academic Appointment Track

*Please note that if hiring an Acting Assistant Professor, Pending Ph.D, hire into a JM sup org.  A Workday position is not created for an Acting faculty member.

 

Temporary Instructional Appointments

 

UW Tacoma will make every effort to search for temporary positions using similar processes to competitive searches. These positions will be posted for 30 days. The primary title UW Tacoma will hire in this category is Lecturer Full-time, Temporary, with the intention that these positions will be for one academic year. On a case-by-case basis, units will be granted permission to hire a Lecturer Part-time, Temporary position on a quarterly basis, in cases of urgent instructional need. 

Use the appropriate checklist below for a Full-Time Temporary or Part-Time Temporary faculty hire. The checklist provides a list of required documents needed for the hire and also serves as a guide for the UW Tacoma Academic HR and Workday Processes.

 

Full-Time Lecturer -  Temporary

Hire:  A faculty vote is required for appointment. The department faculty, by a majority vote, may delegate to an elected committee of its voting faculty the authority to recommend annual or quarterly appointments without a full faculty vote (Faculty Code Section 24-52 C).
 
Personal Data Form (to guide Workday entry, not uploaded)
 
Reappointment: A faculty vote is required for reappointment (Faculty Code Section 24-53 A). The reappointment decision must be made at least six months (or in the case of an initial annual appointment, three months) before the appointment expiration date. Units must inform the faculty member in writing of the decision (Faculty Code Section 24-41 B).
 

 

Part-Time Lecturer - Temporary

Hire: A faculty vote is required for appointment. The department faculty, by a majority vote, may delegate to an elected committee of its voting faculty the authority to recommend annual or quarterly appointments without a full faculty vote (Faculty Code Section 24-52 C).
 
 
Personal Data Form (to guide Workday entry, not uploaded)
Reappointment:  A faculty vote is required for reappointment. The department faculty, by a majority vote, may delegate to an elected committee of its voting faculty the authority to recommend renewal without a full faculty vote (Faculty Code Section 24-53 A). The Dean of the School should specify that the vote was delegated to an elected committee in their letter to the EVCAA. Once per year, documentation of proof of delegation should be sent to UW AHR. Please submit a signed delegation memo to UW Tacoma Academic HR and they will handle working with UW.
 

Workday- For all temporary faculty hires, there are two Workday business process that must be initiated. Use the ISC User Guides listed below:

  1. Hire - Academic Personnel (hires will be into a JM sup org)
  2. Add Academic Appointment Track
 
 

Teaching Associate Appointments - Temporary

 

Teaching Associates are appointment dedicated to instruction. Please consult UW Tacoma Academic HR if you are not currently hiring for these positions but would like to in the future. Teaching Associates are appointed on a quarterly or annual basis.  Use the hiring checklist for required documentation and to guide the UW Tacoma Academic HR and Workday Processes.

Hire:

Hiring Checklist - Teaching Associate

Sample Teaching Associate-Paid Offer Letter Template

Sample Dean Recommendation Letter
Personal Data Form (to guide Workday entry, not uploaded)

Workday - For all Teaching Associate hires, there are two Workday business process that must be initiated. Use the ISC User Guides listed below:

  1. Hire - Academic Personnel (hires will be into a JM sup org)
  2. Add Academic Appointment Track

Reappointment:

Teaching Associates must be considered and recommended for reappointment each year. There are no limits to the number of reappointments that can be made. Annual appointments must be given 6 months notice.


Workday- For all temporary faculty hires, there are two Workday business process that must be initiated. Use the ISC User Guides listed below:

  1. Hire - Academic Personnel (hires will be into a JM sup org)
  2. Add Academic Appointment Track

Courtesy Appointments

Affiliate appointments are courtesy appointments given to faculty of the same rank or title at non-UW institutions or to content area experts who have experience in the field that qualifies them for the rank or title of the UW Tacoma affiliate appointment. Ranks and titles eligible for affiliate appointmnets include Affiliate Assistant Professor, Affiliate Associate Professor, Affiliate Professor and Affiliate Instructor. Affiliate appointments are on a yearly basis (07/01 to 06/30) and they are hired as unpaid academics in Workday.  Use the hiring checklist for required documentation and to guide the UW Tacoma Academic HR and Workday Processes.

Clinical Instructor  Clinical appointments are courtesy appointments normally given to an individual who holds a primary appointment with an outside agency or non-academic unit at the University.

Adjunct faculty appointments must hold a primary appointment at the same title, i.e. Professor, Associate Professor, etc., in another unit at the University. For Adjunct appointments: https://ap.washington.edu/ahr/academic-titles-ranks/adjunct-lecturer/.

Visiting Scholar  No other title can be held at UW simultaneously. Visiting Scholars cannot be the instructor of record for any course. Visiting Scholars cannot have an indefinite appointment. Length of Appointment: Up to two years


Hire: Courtesy appointments are hired on an annual basis beginning July 1 and ending June 30.  UWS Academic Personnel does not require an offer letter for Affiliate Instructor, Clinical and Adjunct appointments however an offer letter is required for Visiting Scholar. If an offer letter is required for a particular courtesy appointment, each unit should provide their own letter, using their school letterhead and department language. There are sample letters available below. 

Hiring Checklist - Affiliates and Clinicals

Hiring Checklist: Adjunct faculty

Hiring Checklist - Visiting Scholar

Hiring Checklist-Visiting Professorial Position

Sample Dean Recommendation Memo

Sample Affiliate Professorial or Visiting Scholar Offer Letter

Personal Data Form (to guide Workday entry, not uploaded)

Reappointment:

Clinical, Affiliate and Adjunct reappointments are considered each year by the faculty or delegated faculty of the unit.

Visiting Scholar can be reappointed for up to two years maximum.

Workday-  For all courtesy faculty hires, there are two Workday business process that must be initiated. Use the ISC User Guides listed below:

  1. Hire - Academic Personnel (hires will be into a JM sup org)
  2. Add Academic Appointment Track

Additional Resources

Mandatory Reporting and Background Checks

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Policy Updates

Mandatory Reporting of Suspected Child Abuse and Neglect
RCW Chapter 26.44 was expanded to include employees of higher education as mandatory reporters. For more information, please read the Administrative Policy Statement [4]and  Minors at the UW[5].

Background Checks
The University requires a background check for all employees (staff and faculty) being hired into a safety/security-sensitive position or those that are subject to the Washington State Child And Adult Abuse Law (CAAL). CAAL covers those who "will or may have unsupervised access" to special populations including: children under 16 years of age; developmentally disabled adults; or vulnerable adults. The University has identified academic units[6] where these positions most reside. To this end, effective January 1, 2019 all new faculty (full-time and part-time) being hired into all University of Washington Tacoma academic units must pass a background check prior to employment. Please contact Heather Porter at hlp3@uw.edu[7] for more information and/or to initiate a background check.

Criminal Conviction Form