Resources for faculty

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Last update: 10/7/2020 @ 9:55 a.m.

Check the main COVID-19 page for latest news announcements.

Working on campus

  • To come to campus, you must complete COVID training (once), Workday attestation (every day on campus), wear a mask, and remain 6 feet away from others. Stay home if you feel unwell.
  • Teaching from campus: Faculty can deliver or record remote lectures from their offices or reserve a classroom for this purpose. Note that only faculty are designated as critical personnel. The campus remains closed to family members and the public. No events or meetings will be held on campus autumn quarter.
  • Faculty offices: Faculty can use their offices for research and other work activities. Offices are limited to one person occupancy; office hours should be held remotely. A larger room should be reserved if an in-person meeting is required.
  • Building access: Faculty can use their Husky card to access buildings on campus. Please make sure you have an updated Husky Card. It should have a large W on the right edge, and it should NOT have a magnetic stripe on the back. Cards can be updated at no cost, please visit the Registrar’s site for more information.

Teaching in person

  • Classroom guidance: Expectations for faculty, staff and students at UW Tacoma are listed in the Learning Spaces Operating Guidelines.
  • Face covering protocols: During in-person classes, faculty and students must wear face masks during the entire class session. Clear face shields do not qualify as face masks under this policy. No food or drink is permitted in classrooms. Everyone on campus must wear a mask when indoors and when physical distancing is not possible outdoors. If someone in your class is not wearing a mask, refer to faculty guidance on how to respond or consult UWT Student Conduct.  
  • Learning spaces have been prepared for the reduced capacity required for physical distancing.
    • Furniture is set with seating designed to maintain 6 feet of physical distancing. Floor plans for social distancing are available in 25Live (space reservation system)
    • COVID-19 safety graphics have been installed
    • Where possible, doors have been designated for entry only or exit only to reduce congestion
    • Cleaning supplies are provided in each classroom for instructor and student use
    • A small supply of masks is available if a student or faculty member needs one
  • Low-touch instruction: Classrooms designated for in-person sessions have been upgraded to maximize the use of personal devices for remote control of the rooms and wireless presentation to projectors (location dependent). Please view the new options, list of locations, and training videos at the Low Touch Instruction webpage.

Remote learning and technology

  • Remote teaching resources: Tools for teaching remotely appear on the UW Tacoma Instructional Continuity page. The bottom of the page lists scheduled workshops and office hours for remote teaching support. You can take a self-paced course on teaching hybrid and online courses using Canvas. Media Services provides Zoom training and tips. The Office of Digital Learning provides extensive resources; contact them with questions or to schedule a consultation.
  • Asynchronous options: Faculty teaching synchronous classes must provide students with opportunities to complete all their course activities asynchronously in the event students cannot attend synchronous class sessions in person.
  • Remote computer access: Campus classroom and open lab computers along with specialized software can be accessed via remote connection. Students, faculty and staff can follow instruction in Remote Computer Access to use campus computers.
  • Technology use: Faculty cannot require students to have their cameras on during scheduled synchronous class sessions. Faculty cannot require students to purchase mobile devices, smartphones, printers, scanners or other equipment to meet course objectives. If you would like help identifying pedagogical and technology alternatives, contact the Office of Digital Learning
  • Online Proctoring: UW Tacoma faculty are advised to avoid using remote online monitoring services. The Office of Digital Learning has created an Authentic Assessment Toolkit to guide faculty in creating alternatives to proctored exams, and are available to consult on implementing such assessments as well as enhancing exam security using less invasive methods. Consult the UW Teaching Remotely page for guidelines and best practices regarding recording exams (and courses) in a manner that aligns with FERPA and other privacy requirements.
  • Mitigating low-bandwidth issues: Some students have limited internet access or low bandwidth. Faculty can support student success in a variety of ways, such as posting course materials in advance so that students can download from alternate locations, limiting use of video, or providing transcripts of videos. Information on internet access including free hotspots is available through UW Tacoma Information Technology’s resource page. See the Canvas support page for Canvas support and the Office of Digital Learning site for further resources supporting online teaching and learning.
  • Think mobile: Many students leverage mobile phones or tablets for learning. Strategies to support these students include creating text in Canvas rather than uploading PDFs and other documents and planning assignments that limit the amount of typing required. See the Office of Digital Learning’s website for more information on teaching remotely.
  • Virtual exchange: The Office of Global Affairs can assist faculty interested in incorporating global learning opportunities in their courses through virtual exchange. Visit the COIL Fellows Program website to learn more or email Cindy Schaarschmidt at cs65@uw.edu

For other technology-related questions or issues, please send an email to tachelp@uw.edu, or call (253) 692-HELP for assistance.

Teaching – Student support

  • Inclusive teaching: Resources to help reduce bias and improve accessibility and equity in teaching are offered by the Office of Equity and Inclusion. The Office of Digital Learning has provided an Inclusive Teaching Toolkit to help ensure equity in your course.
  • Online learning: UW Tacoma will welcome new students and students who are new to remote learning this autumn quarter. Faculty are encouraged to direct students to the Becoming a More Successful Online Learner web page which contains an Introduction to Remote Learning video you can show your students. Students can work with a Digital Skills Consultant to support their technical support needs for online learning (found in the TLC scheduling system in the Quantitative section). Peer Success Mentors work one-on-one with students on study skills and time management.
  • Setting expectations: Share Netiquette guidelines for remote learning and remind students of the expectations of theStudent Conduct Code. Harassment, including taking screenshots of other students or the instructor in a virtual environment without their consent, is unacceptable.
  • Academic integrity:  Guidance on enhancing academic integrity is offered through Canvas functions and evidence-based teaching practices to discourage cheating and misconduct.
  • Student accommodationsDisability Resources Services (DRS) will consult and collaborate with faculty on any issues or concerns related to testing, technology and other accommodations. Faculty who have students registered in their courses who have academic accommodations will receive the Faculty Notification Letter from DRS. Faculty are encouraged to contact DRS with any questions.
  • Library instructional support: The UW Tacoma Library offers:
    • Synchronous Zoom lessons or orientation sessions
    • Embedding library modules or support pages in Canvas
    • Research Help hours or drop-in work sessions just for your students
    • custom research guide for your class  

      Instruction sessions are tailored for your course or assignment. To schedule a session, please contact your course's liaison librarian at least one week in advance with your preferred dates and learning objectives. 
  • Textbooks and course materials: UW Tacoma Library is purchasing assigned textbooks as e-books whenever possible and supports the adoption of Open Educational Resources in classes.  Your subject librarian may be able to help identify options for books, video and other media resources that are available for remote instruction. The most current information about library services is at the Library’s Online Teaching Support Guide.
  • Face mask syllabus statement: Faculty Senate has posted three options for syllabi statements about face masks and social distancing in the classroom on the Registrar’s website. https://registrar.washington.edu/staffandfaculty/syllabi-guidelines/

Faculty support and well being

Health resources

If you think you have COVID-19 or have come in contact with someone who has been diagnosed with COVID-19:
Stay home. Do not go to campus. Avoid public places.
Call your health provider and follow their advice.
Contact UW’s COVID-19 Response & Prevention Team at covidehc@uw.edu or 206-616-3344.

Much more information on health, wellness and prevention is available on the UW central coronavirus FAQ.

FAQ for faculty

What should I do if a student informs me they have tested positive for COVID-19 (or believe they have been exposed to COVID-19)?

If a student reports to you they have tested positive for COVID-19 or believe they may have been exposed to the virus, you should report this information to Dr. Bernard Anderson, Associate Vice Chancellor for Student Life, at bander48@uw.edu and encourage the student to reach out to Dr. Anderson as well.

If this happens in a class which is meeting in person and you have been in physical proximity with the student (within six feet for at least 15 minutes), you should also contact UW’s COVID-19 Response & Prevention Team at covidehc@uw.edu or 206-616-3344.

In no circumstances should you share a student’s diagnosis or other private medical information with other students or colleagues.

Should faculty ask students who miss remote class or course work following an illness to provide documentation or a physician's note?

Even in a situation involving remote instruction, “Instructors are strongly discouraged from requiring medical or legal documentation from a student for any absences. Requiring such documentation places burdens on all parties involved,” according to the Faculty Council on Academic Standards Syllabus Guidelines. The syllabus guidelines recommend that instructors offer students accommodations, such as makeup exams, alternate assignments, or alternate weighting of missed work. The UW Center for Teaching and Learning offers updated information and resources for technology and pedagogical best practices that can help you and your students in the event of any missed class time.

Will COVID-19 affect promotion/tenure review schedules?

Using President Cauce’s declaration of “extraordinary circumstances” under Executive Order 27, the Office of Academic Personnel is implementing a provision for automatic eligibility to waive the 2019-20 or 2020-21 academic year from the mandatory promotion clock. This is similar to the automatic eligibility to have a year waived from the promotion/tenure clock in the case of the birth or adoption of a child. Automatic eligibility means that the faculty members must request a clock waiver, but upon request it will be automatically approved.

The details for seeking an extension to the promotion/tenure clock through this clock waiver provision are available on the Office of Academic Personnel website.

What do I need to do in order to come to campus?

Before coming back to campus for the first time, all employees must complete the 20-minute online training video on COVID-19 prevention developed by UW Environmental Health & Safety. After you finish viewing, you and your (Workday) supervisor will receive emails confirming that you have completed the required training.

All faculty and staff needing to access campus facilities must follow these procedures every time they visit. Buildings are accessible only during the hours of 8 a.m. - 4 p.m., Monday - Friday, and only with your Husky Card.*

  1. On the day of your visit, complete the Workday attestation to confirm you are not experiencing symptoms of COVID-19. Please don’t come to campus if you are not well or think you’ve been exposed to illness.

*Carlton Center requires keys to access. If you do not have a key, contact Campus Safety.

I have been instructed by my physician to self-isolate due to unprotected and direct COVID-19 exposure. Should I apply for faculty sick leave?

At the University of Washington, faculty do not formally track paid time off for reasons other than sick time off under the Faculty Sick Leave Policy. Faculty sick leave (i.e., paid sick time) covers: a) your own serious health condition as certified by your healthcare provider; b) temporary disability due to pregnancy, childbirth, or recovery therefrom; or c) care for a family member with a serious health condition.

If you have been directed to self-isolate for up to 14 days, you should continue to follow your unit’s procedure for short-term absences. For example, this might involve informing your supervisor (chair/director/dean), who can help you arrange for remote work or with reassignment of responsibilities.

If your absence occurs during a time in which you are otherwise entitled to receive a salary from the University, you will continue to receive your salary. If your condition changes and you have a serious health concern, you may be entitled to use up to 90 days of faculty sick leave, using the process outlined by Academic HR. Your Academic HR Business Partners are available to offer guidance by contacting: apleaves@uw.edu.

How can I remotely access my UW Tacoma office workstation?

Most UW Tacoma-owned Windows and Apple workstations can be configured for remote access. To access your workstation remotely, you must first request access. Once the request has been made, a technician will configure your workstation and provide instructions on how to connect remotely.

Can I access my office files remotely, without remotely connecting to my office computer?

To access your files located on the H: or S: drive, you can log onto the Remote File Access system. Please use the following format for your user name when logging in: Your_UWNetID@tacoma.uw.edu. Your password is the same password you use to log into your workstation.

How can I forward my desk phone to my personal cell phone?

You can forward your office phone to another phone by dialing *72 9 + [your phone number starting from area code].  For example, *72 9 253 123 4567.  You can see more detail on call forwarding here or a Youtube video here. Alternatively, you can set email notification so that you receive an email if someone leaves a voicemail. To do so, please visit Web Access to Mailbox and Functions.

I need to schedule a meeting remotely. How do I use Zoom?

Zoom has been made available at no cost to all faculty, staff, and students, and will allow for meetings of up to 300 attendees. Instructions on how to access and use Zoom can be found here.

Where can I find information about child care resources?

Additional child care options are also available, and UWHR maintains a page with details. The University is actively working to add additional resources, which will be prioritized for employees essential for campus operations and who don’t have other child care options.