Resources for faculty

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Last update: 9/17/2020 @ 1:14 p.m.

Coming to campus?

These actions are required for all employees, whether they are working in critical sites or making occasional trips to campus to pick up mail or supplies. Note that all buildings are locked by default and require a Husky card (or keycard) to access.

  • Get training: All employees must complete the 20-minute online training video on COVID-19 prevention developed by UW Environmental Health & Safety. After you finish viewing, you and your (Workday) supervisor will receive emails confirming that you have completed the required training.
  • Complete the attestation in Workday to confirm you do not have COVID-19 symptoms. This must be done every day you visit campus.
  • Email uwtsafe@uw.edu the day you plan to be on campus telling them when and where you will be on campus.
  • Wear a mask when on campus.
  • Follow hygiene protocols and physical distancing protocols outlined in safety training.

Resources for faculty

Please know that we see you, and the hard work you are doing making the transition to remote learning, and the stressful circumstances under which you are working. Collaboration across the UW campuses has resulted in a host of new resources, workshops, and consultations to support remote instruction. The Office of Digital Learning, the UW Tacoma Library, and the Center for Teaching and Learning are ready to help you. 

Teaching from home has implications for work spaces, technology, connectivity, child/elder care, and cohabitants. A few of the resources to support you are these:

Faculty are further coping with the stresses of the COVID-19 pandemic, racial violence, and social injustice. Support for your health and well-being is offered through CareLink referrals and resources can be found on Counseling and Psychological Services’ websiteUW CareLink webinars and Professional Development Courses offer education on managing stress, time, and change. 

For technology-related questions or issues, please send an email to tachelp@uw.edu, or call (253) 692-HELP for assistance.

Health resources

If you think you have COVID-19 or have come in contact with someone who has been diagnosed with COVID-19:
Stay home. Do not go to campus. Avoid public places.
Call your health provider and follow their advice.
Contact UW’s COVID-19 Response & Prevention Team at covidehc@uw.edu or 206-616-3344.

Much more information on health, wellness and prevention is available on the UW central coronavirus FAQ.

FAQ for faculty

Should faculty ask students who miss remote class or course work following an illness to provide documentation or a physician's note?

Even in a situation involving remote instruction, “Instructors are strongly discouraged from requiring medical or legal documentation from a student for any absences. Requiring such documentation places burdens on all parties involved,” according to the Faculty Council on Academic Standards Syllabus Guidelines. The syllabus guidelines recommend that instructors offer students accommodations, such as makeup exams, alternate assignments, or alternate weighting of missed work. The UW Center for Teaching and Learning offers updated information and resources for technology and pedagogical best practices that can help you and your students in the event of any missed class time.

Will COVID-19 affect promotion/tenure review schedules?

Using President Cauce’s declaration of “extraordinary circumstances” under Executive Order 27, the Office of Academic Personnel is implementing a provision for automatic eligibility to waive the 2019-20 or 2020-21 academic year from the mandatory promotion clock. This is similar to the automatic eligibility to have a year waived from the promotion/tenure clock in the case of the birth or adoption of a child. Automatic eligibility means that the faculty members must request a clock waiver, but upon request it will be automatically approved.

The details for seeking an extension to the promotion/tenure clock through this clock waiver provision are available on the Office of Academic Personnel website.

What do I need to do in order to come to campus?

Before coming back to campus for the first time, all employees must complete the 20-minute online training video on COVID-19 prevention developed by UW Environmental Health & Safety. After you finish viewing, you and your (Workday) supervisor will receive emails confirming that you have completed the required training.

All faculty and staff needing to access campus facilities must follow these procedures every time they visit. Buildings are accessible only during the hours of 8 a.m. - 4 p.m., Monday - Friday, and only with your Husky Card.*

  1. On the day of your visit, email uwtsafe@uw.edu with the location on campus you will be visiting and the approximate time and duration of your visit so that they can plan resource use and cleaning protocols around your visit.
  2. On the day of your visit, complete the Workday attestation to confirm you are not experiencing symptoms of COVID-19. Please don’t come to campus if you are not well or think you’ve been exposed to illness.

*Carlton Center requires keys to access. If you do not have a key, contact Campus Safety.

I have been instructed by my physician to self-isolate due to unprotected and direct COVID-19 exposure. Should I apply for faculty sick leave?

At the University of Washington, faculty do not formally track paid time off for reasons other than sick time off under the Faculty Sick Leave Policy. Faculty sick leave (i.e., paid sick time) covers: a) your own serious health condition as certified by your healthcare provider; b) temporary disability due to pregnancy, childbirth, or recovery therefrom; or c) care for a family member with a serious health condition.

If you have been directed to self-isolate for up to 14 days, you should continue to follow your unit’s procedure for short-term absences. For example, this might involve informing your supervisor (chair/director/dean), who can help you arrange for remote work or with reassignment of responsibilities.

If your absence occurs during a time in which you are otherwise entitled to receive a salary from the University, you will continue to receive your salary. If your condition changes and you have a serious health concern, you may be entitled to use up to 90 days of faculty sick leave, using the process outlined by Academic HR. Your Academic HR Business Partners are available to offer guidance by contacting: apleaves@uw.edu.

How can I remotely access my UW Tacoma office workstation?

Most UW Tacoma-owned Windows and Apple workstations can be configured for remote access. To access your workstation remotely, you must first request access. Once the request has been made, a technician will configure your workstation and provide instructions on how to connect remotely.

Can I access my office files remotely, without remotely connecting to my office computer?

To access your files located on the H: or S: drive, you can log onto the Remote File Access system. Please use the following format for your user name when logging in: Your_UWNetID@tacoma.uw.edu. Your password is the same password you use to log into your workstation.

How can I forward my desk phone to my personal cell phone?

You can forward your office phone to another phone by dialing *72 9 + [your phone number starting from area code].  For example, *72 9 253 123 4567.  You can see more detail on call forwarding here or a Youtube video here. Alternatively, you can set email notification so that you receive an email if someone leaves a voicemail. To do so, please visit Web Access to Mailbox and Functions.

I need to schedule a meeting remotely. How do I use Zoom?

Zoom has been made available at no cost to all faculty, staff, and students, and will allow for meetings of up to 300 attendees. Instructions on how to access and use Zoom can be found here.

Where can I find information about child care resources?

Additional child care options are also available, and UWHR maintains a page with details. The University is actively working to add additional resources, which will be prioritized for employees essential for campus operations and who don’t have other child care options.