Steps for Academic Unit Hosts

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  • Approximate Timeline for the Process
  • Consult with the academic unit dean and go through appropriate departmental procedure to gain academic title for the visitor
  • Make sure the visiting scholar has met the Funding Requirement
  • Make sure the visiting scholar has met the English Proficiency Requirement 
  • Download and complete Part II of the J-1 Visa Intake Form (use info collected to fill out the online UW J Visa Request Form below)
  • Fill out an Online UW J Visa Request Form
    • A $213 processing fee will be charged for each DS-2019. Read “Applicable Fee” section
  • Receive a conditionally approved visa request from International Scholar Operations (ISO): 
    • Print it out and obtain original signatures of academic unit dean and the chancellor
    • Send a copy to Academic HR and Payroll to have the Visiting Scholar’s info entered into OPUS
    • Send the original back to ISO
239 Gerberding Hall 
Box 351245
(206) 685-8847
  • Receive original DS -2019 from ISO, obtain express mail shipping label from ISSS, leave the package at the Copy and Mail Center for pick up. 
  • Before the visitor arrives, complete items on the New Employee Checklist 
  • Send departmental and campus wide an announcement to welcome the visiting scholar to campus (uwtline, uwtfac, uwtfacpt, etc...)