Withdrawing from Classes

It is your responsibility to withdraw from your courses if you will not be able to attend this quarter. You may withdraw from all of your classes through the last day of instruction. If you drop your last course and do not add a course, you will be considered to have withdrawn for the quarter.

Beginning the second week of the quarter, you will be charged a $20 change of registration fee if you drop your last class. Complete withdrawal cannot be done on MyUW after the first week of the quarter. Before completing  your withdrawal paperwork, it is important to discuss your options with your academic advisor and the Financial Aid Office if you are receiving finanacial aid . Military and Veterans will need to meet with a Veterans Coordinator  in the Veteran and Military Services Office prior to submitting your Withdrawal form. Withdrawal paperwork must be submitted to the Office of the Registrar.

Courses dropped as part of a complete withdrawal from the university during the first two weeks of a quarter are not recorded on your UW transcript; however, the date of the complete withdrawal is recorded.

New students who withdraw before the first day of a quarter or within the first two weeks of the quarter must re-apply online through the Office of Admissions. Continuing students who withdraw during the first week of two consecutive quarters (summer quarter excepted) will not be eligible to register as continuing students for the third quarter and must re-apply online for admission as a returning student with the Office of the Registrar. For example, if you withdraw during the first weeks of autumn quarter and winter quarter, you must apply as a returning student for spring quarter.

Complete Withdrawal/dropping ALL courses

Official Withdrawal Form

Complete withdrawal from the University for a registered quarter (dropping all courses for the quarter) It is the student’s responsibility to withdraw from all courses if he or she is unable to attend. Students may withdraw on MyUW through the unrestricted drop period. Beginning with the second week of the quarter, official withdrawals must be submitted to the Office of the Registrar. An official withdrawal is effective the date of the last drop made electronically, the date it is received in the Office of the Registrar, or if submitted by mail, the date of the postmark.

Hardship withdrawal/dropping one or more classes, but not all

Hardship Withdrawal Petition

In order to petition to drop course(s) after the "Last Day to Drop" deadline or the last day of instruction in the current quarter or to drop courses for a previous quarter, a Hardship Withdrawal Petition must be submitted to the Office of the Registrar. Petitions must be filed within one year of the quarter being petitioned. A separate petition is required for each quarter. Please read the instructions on the form and provide all necessary documentation before filing your petition for review. You will be notified, once a decision has been made on your request. 

Hardship Withdrawal Petition Instructions

Eligibility

  1. If you are filing this petition within two weeks of the close of the quarter you should first consider requesting and "I" (Incomplete) from your instructor.
  2. Petitions for hardships over one years prior to the current quarter are ineligible for review: unless accompanied with documentation of inability to file within the guidelines.
  3. Hardship Withdrawal petitions will not be processed once a degree has been conferred.

Prior to Filing

  1. You will need to file a Hardship Withdrawal Petition for each quarter being petitioned.
  2. Note that submitting this petition does not guarantee it will be approved.
  3. If you are requesting a complete HW during the current quarter, it is recommended you withdraw yourself from the quarter. See Academic Calendar for timeline.
  4. Students with F-1 visa status need to meet with an International Student Services advisor to be apprised of any visa status changes due to hardship withdrawal approval.
  5. Hardship statements are required:
    1. You will be required to submit a statement clearly outlining the details of your petition and how your hardship situation affected your ability to complete your coursework for the quarter being petitioned.
    2. Your hardship statement should be brief and to-the-point.
    3. Petitions lacking statements are incomplete, will not be reviewed and may be returned.
  6. Supporting documentation is required:
    1. Your documentation must address how the hardship situation specifically impacted the course(s) under petition.
    2. Documentation must be on official letterhead and should include contact information for verification purposes.
    3. You will be required to provide your supporting documentation when filing this petition.
    4. For medical hardships, have your provider review the UW Provider Verification.
    5. It is the student's responsibility to supply sufficient medical documentation.
    6. If you have a death in your immediate family, submit a copy of the death certificate or remembrance from the funeral. Documentation clearly showing your relationship to the deceased is required.

After Filing

  • You will be notified by email of the Hardship Withdrawal Board's decision usually within two weeks after your petition is submitted.
  • If your petition is approved, your transcript will show the petitioned course(s) with a grade of "HW."
  • Grades cannot be restored once a Hardship Withdrawal petition has been granted.
  • No details of your hardship will be shared with anyone outside the Hardship Withdrawal Board.
  • For questions if your petition was denied, please review the Hardship Withdrawal Petition FAQ.

Withdrawal for military service

If you are conscripted into the Armed Forces or called to active military duty during a quarter in which you are registered, you may either request to be withdrawn or request to receive credit or grades. Note: The military withdrawal policy does not apply to students who voluntarily enlist during a quarter.

If you withdraw before the end of the 7th week of the quarter

If you request to be withdrawn before the end of the 7th week of the quarter you may receive a full refund, if tuition and fees have been paid. You do not have the option of receiving credit or grades when withdrawing before the end of the 7th week of the quarter. You may send a letter requesting a military withdrawal or go to the Office of the Registrar to fill out a withdrawal card. A copy of your military orders must accompany any withdrawal for reason of military duty.

If you withdraw after the end of the 7th week of the quarter

If you withdraw after the end of the 7th week of the quarter, you may elect to use the above procedure and withdraw without earning credit but receive a full refund, or you may elect to receive credit and grades. If you choose to receive credit you may not receive a refund.

If you elect to receive credit or grades, you must send a letter requesting a military withdrawal or fill out a withdrawal card. In either instance, you must attach a copy of your military orders. The Graduation and Academic Records Office will contact each of the your instructors requesting grades. You may elect to have numeric grades recorded as by the instructor, or to have them recorded as CR/NC (credit or no credit).

Your must also contact the Registrar's Office to request your withdrawal.

Returning from Military leave

You may apply to return using the returning student application; the fee will be waived.

Withdrawing After the Last Day of the Quarter

Petition to Withdraw after the Last Day of the Quarter

This petition is to withdraw from all of your classes after the last day of instruction of the "current" quarter and is used only if a student has not completed the final examinations for their courses and are unable to complete the quarter due to physical/ and or mental debilitation or unusual or extenuating circumstances beyond their control.  Supporting documentation is required with this petition and must be filed promptly after the occurrence of the situation.  Please read the instructions on the form for more details.

Tuition forfeiture

Request to Waive Tuition Forfeiture or Registration Fees

Tuition owed will be based on the date the complete withdrawal is received. Withdrawals are NOT accepted after the last day of instruction for the quarter.

The tuition forfeiture schedule for complete withdrawal from the University is as follows:

  • Students who withdraw on or before the seventh calendar day of the quarter do not pay tuition.
  • Students who withdraw after the seventh calendar day through the 30th calendar day continue to owe one half of their tuition.
  • Students who withdraw after the 30th calendar day continue to owe full tuition. The following principles apply to complete withdrawal from the University:
  • Courses dropped as part of a complete withdrawal from the university during the first two weeks of a quarter are not recorded on the student’s UW transcript; however, the date of the complete withdrawal is recorded.
  • A recipient of veterans benefits should immediately notify the Office of Veteran and Military Services of withdrawal.
  • A student with financial aid, which could include scholarships or loans, awarded through the university should notify the Office of Student Financial Aid of withdrawal.