Disability Documentation Guidelines

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The Disability Resources for Students (DRS) office requires students seeking services to provide documentation from a qualified healthcare professional that describes the disability and/or health condition and that shares the functional impact on the student’s academic experiences. 

Documentation serves three purposes:

  • To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
  • To supplement information from the student regarding the impact of the disability.
  • To inform the development of reasonable accommodation (auxiliary aids and services) designed to facilitate equal access to UW environments on a case-by-case basis.

Documentation needs to include:

  • A diagnosis of the disability/health condition
  • A description of the current impact/limitations of the disability/health condition with specific focus on barriers to the educational and/or housing environment
  • A discussion of whether the disability/health condition is permanent or temporary
    • If temporary, please provide information on the expected duration of the disability/health condition and timeline for re-evaluation.

Documentation needs be from a qualified healthcare provider and include:

  • Contact information
  • License number
  • Signature or electronic signature

Documentation may be submitted in, but is not limited to, one of the following formats:

  • DRS Healthcare Provider Form (except for learning disabilities and traumatic brain injuries)
  • Qualified providers professional letterhead
  • Official visit summary, such as emergency department discharge papers
  • Neuropsychological assessment

 Guidelines for Specific Disabilities

Frequently Asked Questions

Where should my documentation be submitted?

Students can submit documentation directly to their myDRS application, or students or their health care providers can email it to drsuwt@uw.edu, fax it to 253-692-4602, or drop it off in-person to DRS in Mattress Factory (MAT) 354.

What if my existing documentation does not meet the above guidelines?

Students are encouraged to submit what they have for review by a DRS counselor. Provisional accommodations may be established while additional documentation is being obtained. If additional documentation is needed the DRS counselor can work with the student and diagnostician to clarify what information is needed. If the student does not currently have a health care provider that can update documentation the DRS counselor can help the student identify local providers who may be of assistance.

What if I do not have any documentation for my disability and/or health condition?

Students who do not have documentation are encouraged to schedule a meeting with a DRS counselor to learn more about relevant assessments and where to obtain them. DRS counselors are glad to offer advice on what assessments may be helpful.

Where can I get documentation for a learning disability or traumatic brain injury?

When working with any diagnostician, keep in mind that the UW does have specific requirements regarding the qualifications of diagnosticians and the type of diagnostic testing to be done. Please refer to the DRS website for a copy of the Documentation Guidelines for Learning Disabilities or Documentation for a Traumatic Brain Injury prior to seeking your assessment. We recommend that you share these guidelines with your diagnostician before initiating the evaluation.