Course Fees

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Add or Change a Course Fee

Course fees are charged for some course sections in addition to tuition. Academic departments with the approval of the respective Dean or Director, may add course fees to specific sections. The course fee will be applied to the academic department’s budget number indicated on the course fee form.

UW policies regarding course fees may be found on the UW Policy Directory. It is important to highlight that student input is required for proposed new course fees. Consultation with existing RSOs in the respective schools is one suggestion.

It is the responsibility of the department to notify the Office of the Registrar of any additions or changes in fees to existing courses in the Time Schedule.

Add or Change a Course Fee

Instructions

The “Request to Add or Change a Course Fee” form must be turned into the Office of the Registrar at MAT 253 or UW Box 358400 by the suggested submission date. Course fees may not be added or changed to an existing course in the Time Schedule after Registration Period 1 has begun.

  • Course fees in excess of $50: New course fees in excess of $50, or course-fee increases in excess of 10% of the prior approved fee amount must be approved by the Office of Planning & Budgeting. A final review of course fees in excess of $50 is conducted after the initial Tacoma campus review and approval is complete. Additional time is required for OPB review, so please submit the course fee form no later than five weeks from the start of registration.
  • Course fees less than or equal to $50, or course-fee increases less than 10% of prior approved fee amount: Please submit the completed and signed course fee forms no later than three weeks before the start of registration.
 

Summer 2019

Autumn 2019

Winter 2020

Spring 2020

Greater than $50

Monday, 3/11/2019

Friday, 4/5/2019

Friday, 9/27/2019

Friday, 1/10/2020

Less than or equal to $50, or course fee increases less than 10% of prior approved fee amount

Monday, 3/25/2019

Friday, 4/19/2019

Friday, 10/11/2019

Friday, 1/24/2020

Registration Period I Begins

Monday, 4/15/2019

Friday, 5/10/2019

Friday, 11/1/2019

Friday, 2/14/2020

How Fees Are Applied to Students

  • Payment is due by the third Friday of the quarter and a late fee is charged for past due balances.
  • Any financial aid the student is receiving will apply to the course fee.
  • Non-payment by the end of the quarter results in the student account being turned over to an outside collection agency and reported to the student’s credit bureau or may impact the student’s credit rating.

Refunds

  • If the course is dropped by the 14th calendar day of the quarter, the course fee is automatically canceled from the student’s account.
  • If the course is dropped after the 14th calendar day, the course fee is presumed to be owed and remains on the student’s account.
  • Cancellation of a course fee after the 14th calendar day is processed by the Office of the Registrar.
  • Course fees cannot be canceled after the end of the academic quarter.
  • Departments must request a refund from the departmental budget through the Finance & Administration Office for any type of adjustment.
  • It is recommended that departments establish and publish a refund policy for adjustments to a course fee after the second week of the quarter.