Important Dates

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Most general assignment spaces follow a scheduling timeline. The scheduling timeline that a certain space follows is based on the type - academic space vs. non-academic space. Please see the information below for more information.

Academic Spaces

Academic spaces are scheduled quarterly to give University courses priority. These spaces include: classrooms, computer classrooms and breakout rooms. More information is available on the Space Types page.

  AUTUMN 2020 (NEW) WINTER 2020 SPRING 2020 SUMMER 2020 (NEW)
First day to submit 25Live requests

June 1, 2020

Oct 28, 2019 Feb 10, 2020 April 6, 2020
First day of the Quarter Sep 30, 2020 Jan 6, 2020 Mar 30, 2020 June 22, 2020
25Live requests during finals week Oct 12, 2020 Jan 21, 2020 Apr 14, 2020 n/a

Additional Information

When requesting academic spaces, please note the following:

  • All reservations assigned in academic spaces may be subject to change due to academic needs. This may include reassignment or cancellation.
  • You will receive separate email confirmation of your room reservation once your space request has been processed. These spaces are not self-reserve.
  • To get the best service from support departments, please submit your request at least 2 weeks ahead of your event date. Office of the Registrar reserves the right to cancel a space reservation if not submitted two weeks in advance.

Non-Academic Spaces

University courses are typically not assigned to these spaces and therefore can be scheduled much further out. Non-academic spaces include: conference rooms, indoor event spaces, outdoor event spaces, and building lobbies/atriums. More information is available on the Space Types page.

If your event date falls between... Then you must submit your space request on or after...
Present - August 31, 2020

Accepting requests now

September 1, 2020 - August 31, 2021

Monday, March 2, 2020

Additional Information

  • University courses may schedule non-academic spaces for breakout sessions but they are typically not assigned to them on the University Time Schedule.
  • More information on room setup options, may be found on the Room Setups page.