There are three types of space requests that can be submitted: Simple Meeting, Course Breakout and Event. They are very different and some require different levels of access in 25Live. Read more below to learn about the differences.
Definition: internal use of campus conference rooms, classrooms, computer classrooms and/or breakout rooms, which occurs during building hours and does not require support from any campus department.
Guidelines for a simple meeting:
- Occurs during building hours
- No food or beverages will be served
- Services from support departments are not required (e.g. additional custodial cleaning, video recordings, special furniture setup)
You may request to use classrooms, breakout rooms and computer classrooms for your simple meetings; these spaces are subject to the quarterly scheduling timelines and will require approval from the space scheduler before use. Spaces that you may self-reserve instantly (i.e.no scheduler approval needed) include: ADMCWCG322, ADMCWCG405, CAR401, CP303, JOY201, MAT104, MDS312, PNK212, SCI104, TPS110, UWY103, UWY 105 and UWY 307.
Starting July 15, 2019, faculty and staff who have completed simple meeting training may schedule course breakout sessions through 25Live. The course breakout event type may be used to schedule meetings that are related to a class and are in addition to the weekly class session. Examples include office hours, study sessions, student presentations, computer classroom breakout sessions, etc.
The course breakout reservation in 25Live does not replace or change the day/time/location that is displayed on the University Time Schedule, MyPlan or MyUW. Similarly the course breakout reservation in 25Live does not replace or change the final exam day/time/location that is displayed on MyUW for your course.
To update the official meeting days/times/locations for your course, you must work with your academic program's time schedule adminstrator/scheduler. There is a separate process for official course changes that involves the Student Database.
Departmental-approved faculty and/or staff and Registered Student Organizations (RSOs) may request to use breakout rooms, classrooms, computer rooms, indoor event spaces, indoor lobbies & atriums and outdoor event spaces for your events; these spaces are subject to the space scheduling timelines and will require approval from the space scheduler before use.
External (non-University) parties can work with Conference Services to reserve space on campus.