The Office of the Registrar coordinates the publication of the Time Schedule. Additionally, the Office of the Registrar facilitates academic space reservations for event scheduling and manages 25live space scheduling software used across campus. This webpage contains information about academic scheduling. If you're looking for information about event scheduling, please click here.
Time Schedule Production Calendar
Note: This calendar is intended for the sole purpose of UW Time Schedule Coordinators and Registrar’s Office. The dates listed here are not a definitive commitment and subject to change with or without prior notice or publication here.
Academic Calendar (2021-22)
|
|
AUTUMN 2021 |
WINTER 2022 |
SPRING 2022 |
SUMMER 2022 |
|---|---|---|---|---|
| TS Construction available (dates are approximate & depend on the other campuses) | November 11, 2020 | November 13, 2020* | December 11, 2020* | March 27, 2021* |
| UW Tacoma TS Construction turned off to departments. Notifications due. | March 25, 2021* | September 9, 2021 | December 17, 2021 | January 7, 2022 |
|
Dead Period - No requests for additions or changes will be processed during this period of time. Room preview is sent on last day of dead period or after all conflicts are resolved (whichever comes first). |
March 26 - April 9, 2021 | September 10 - October 8, 2021 | December 20, 2021 - January 14, 2022 | January 10 - 31, 2022 |
|
SLNs assigned. TS Update available to TS coordinators the next day. No enrollment limit changes should be made in TS Update until after dead period. |
March 26, 2021* | September 10, 2021* | December 20, 2021* | January 10, 2022* |
| UW Tacoma Tentative Time Schedule Posts | March 8, 2021 | April 16, 2021 | April 16, 2021 | January 10, 2022 |
| University Time Schedule available on the web | April 16, 2021 | October 15, 2021 | January 21, 2022 | February 7, 2022 |
| Registration begins | May 7, 2021 | November 5, 2021 | February 11, 2022 | April 11, 2022 |
*Tentative date
Other Academic Years
Academic Year (2020-21)
|
|
AUTUMN 2020 |
WINTER 2021 |
SPRING 2021 |
SUMMER 2021 |
|---|---|---|---|---|
| TS Construction available (dates are approximate & depend on the other campuses) | November 12, 2019 | November 14, 2019* | December 12, 2019* | March 27, 2020* |
| UW Tacoma TS Construction turned off to departments. Notifications due. | March 6, 2020 | September 11, 2020 | December 11, 2020 |
February 5, 2021 |
|
Dead Period - No requests for additions or changes will be processed during this period of time. Room preview is sent on last day of dead period or after all conflicts are resolved (whichever comes first). |
March 9 - April 10, 2020 | September 14 - October 9, 2020 | December 14, 2020 - January 8, 2021 | February 8 - 19, 2021 |
|
SLNs assigned. TS Update available to TS coordinators the next day. No enrollment limit changes should be made in TS Update until after dead period. |
March 27, 2020* | September 14, 2020* | December 21, 2020* | February 12, 2021* |
| UW Tacoma Tentative Time Schedule Posts | March 9, 2020 | April 17, 2020 | April 17, 2020 |
February 8, 2021 |
| University Time Schedule available on the web | April 17, 2020 | October 16, 2020 | January 22, 2021 | February 26, 2021 |
| Registration begins | May 8, 2020 | November 6, 2020 | February 12, 2021 | April 12, 2021 |
*Tentative date
Time Schedule Production Tools
Build Courses During Construction Period
Time Schedule Construction
Instructions
Log in the Time Schedule Construction System to create, revise, and delete courses during the construction period.
Additional Resources
Academic Affairs
- Time Schedule Matrix
- Clarifications and Guidelines for the New Time Schedule Matrix
- Equitable Teaching Guidelines
- Summer Time Schedule Matrix
Curriculum
- Curriculum Development Resources for UW Tacoma
- University Curriculum Office (Seattle)
- UW Curriculum Management System (UW CM)
- UW Undergraduate Program Proposal Tracker
Digital Learning
TS Construction Tips & Tricks
In order to optimize the use of space, building preferences and room features are taken into consideration instead of specific classroom requests. An example would be to request JOY (building) and Tacoma Auditorium (feature) and the available spaces are JOY 117 and JOY 215. Time Schedule coordinators have been trained in providing scheduling information in this manner.
Keep in mind that indicating room preferences is not a guarantee that you will get the space/feature you requested. Please understand that every effort will be made by the Office of the Registrar to find a room to meet your teaching requirement.
| TS Construction Room Attribute/Feature | Definition |
|---|---|
| Tacoma Auditorium | General assignment classrooms that have tiered seating with fixed tables. Chairs may or may not be fixed, depending on the space. |
| Tacoma Computer Classroom | General assignment spaces that are equipped with individual student PC computer stations. |
| Tacoma Flexible Classroom | General assignment classrooms with tables that are on casters that can easily be moved around. |
| Tacoma Non-Flexible Classroom | General assignment classrooms with tables not on casters. These rooms should remain in front-facing/lecture layout. |
| Tacoma Seminar Room | General assignment spaces that are furnished with a large conference room table, or the tables are configured in a conference room layout. |
Change Courses After Construction Period Ends
Time Schedule Update
Instructions
Use the Time Schedule Update System to view SLNs and to make the following changes:
- Update course enrollment limits
- Update registration restrictions and requirements
- Update course comments
- Withdraw sections
Course Form: Add, Change, Withdraw
Use the course webform if you need assistance with:
- Adding courses
- Withdrawing joint courses
- Changing credits, grading type, fees, and content
- Changing meeting days, times, or locations
- Updating online learning/hybrid components
- Updating course titles
- Update approved course fees
- Any other course change that you are unable to complete yourself
Add/Change Course Fees
Course fees are charged for some course sections in addition to tuition. Course fee requirements are outlined in UW Executive Order No. 44. In compliance with the policy, academic departments, with the approval of the respective Dean or Director, may add course fees to specific sections. Furthermore, it is important to highlight that student input is required for proposed new course fees. Consultation with existing RSOs in the respective schools is one suggestion.
Course fees are subject to the same billing and collection process as tuition. Any financial aid a student is receiving will apply to course fees. The course fee will be applied to the academic department’s budget number indicated on the course fee form.
It is the responsibility of the department to notify the Office of the Registrar of any additions or changes in fees to existing courses in the Time Schedule.
Instructions
The signed form must be the Office of the Registrar by the suggested submission date (see table below). Course fees may not be added or changed to an existing course in the Time Schedule after Registration Period 1 has begun.
Course fees in excess of $50
New course fees in excess of $50, or course-fee increases in excess of 10% of the prior approved fee amount must be approved by the Office of Planning & Budgeting. A final review of course fees in excess of $50 is conducted after the initial Tacoma campus review and approval is complete. Additional time is required for OPB review, so please submit the course fee form no later than five weeks from the start of registration.
Course fees less than or equal to $50
Course fees less than or equal to $50, or course-fee increases less than 10% of prior approved fee amount are reviewed at the campus level only.
Please submit the completed and signed course fee forms no later than three weeks before the start of registration.
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|
AUTUMN 2020 |
WINTER 2021 |
SPRING 2021 |
SUMMER 2021 |
|---|---|---|---|---|
|
Greater than $50 |
Friday, 4/3/2020 |
Friday, 10/2/2020 |
Friday, 1/8/2021 |
Monday, 3/8/2021 |
|
Less than or equal to $50, or course fee increases less than 10% of prior approved fee amount |
Friday, 4/17/2020 |
Friday, 10/16/2020 |
Friday, 1/22/2021 |
Monday, 3/22/2021 |
|
Registration Period I Begins |
Friday, 5/8/2020 |
Friday, 11/6/2020 |
Friday, 2/12/2021 |
Monday, 4/12/2021 |
How Fees Are Applied to Students
- Payment is due by the third Friday of the quarter and a late fee is charged for past due balances.
- Any financial aid the student is receiving will apply to the course fee.
- Non-payment by the end of the quarter results in the student account being turned over to an outside collection agency and reported to the student’s credit bureau or may impact the student’s credit rating.
Refunds
- If the course is dropped by the 14th calendar day of the quarter, the course fee is automatically canceled from the student’s account.
- If the course is dropped after the 14th calendar day, the course fee is presumed to be owed and remains on the student’s account.
- Removal of course fees is processed by the Office of the Registrar per the request of the academic department
- Course fees cannot be canceled after the end of the academic quarter.
- It is recommended that departments establish and publish a refund policy for adjustments to a course fee after the second week of the quarter.