The University of Washington understands that you may face a variety of challenges and obstacles while attending the University. These challenges and obstacles often may significantly impact your ability to achieve academic success. The Former Quarter Drop is a process that allows you to petition to have your grade earned changed to a different grade annotation of Register Drop (RD), therefore no longer negatively impacting your cumulative grade point average and academic standing.
The information below outlines how you can request to drop a class or classes completed in a quarter which has already ended. Please review the policy and procedures listed here and the eligibility requirements to determine if this is the right process for you. You may consider speaking to an advisor to support you through this process if you have questions or need guidance.
If you are considering dropping a course in the current quarter, learn more about this by reviewing the Current Quarter Drop (CQD) webpage.
Current Quarter Drop
Between week 3 and the last day of instruction of the quarter, students may now submit a request to drop any or all remaining courses. An advisor will discuss the requests with the students and forward the request to the registrar to drop the courses. This process will eliminate the need to submit a Former Quarter Drop for the current quarter.
Former Quarter Drop (FQD), previously known as the Hardship Withdrawal Process, provides students with a method to petition for a grade earned in a former quarter (beginning Spring 2020) to be changed to a Registrar Drop (RD). Petitions for quarters Winter 2020 and earlier will continue to have grades changed to Hardship Withdrawal (HW). Click here to learn about other letter grades.
A Former Quarter Drop (FQD) may be granted if you are unable to complete or withdraw from your course(s) because of extenuating circumstances beyond your control. Petitions are reviewed and decided upon by a committee of representatives from the academic advising community, Office of Financial Aid, Disability Resource Center, Veteran & Military Resource Center & Office of the Registrar. All dates and deadlines referenced are based on the UW Academic Calendar and more specifically Course Drop Policy/Periods.
A Former Quarter Drop is not a petition for a tuition refund and only addresses the student’s enrollment and grades as they appear on the transcript. By default, all tuition forfeiture policies will apply to a Former Quarter Drop. Students wishing to petition Tuition Forfeiture must do so via the Tuition Forfeiture Petition.
The student is incapable of completing their course(s) because of an extenuating circumstance beyond their control.
An extenuating circumstance prevented the student from dropping their course(s) by the published course drop deadline for the quarter.
The FQD petition is submitted within one year of the quarter being petitioned. If a student wishes to submit an FQD Petition beyond the one-year deadline, materials must be presented showing inability to file within the guidelines.
Former Quarter Drop petitions will not be processed once a degree has been conferred.
The FQD petition is for circumstances outside of the classroom and should not be used to address grading or academic related issues. See Grading Procedures for additional information.
Statement from physician on letterhead including dates of service
Copy of police report
Copy of insurance statements
Illness or Accident of Immediate Family or Family Member
Detailed explanation of family member’s medical circumstances, including the name and relationship of the family member to you
Copy of police report
Copy of insurance statements
Loss of Employment of Self, Immediate Family or Family Member
Statement from former employer on company letterhead for yourself, or
immediate family or family member indicating date of termination
Required Out-of-Town Travel or Overtime Work
Statement from employer on company letterhead indicating that a work conflict such as out-of-town travel or overtime work negatively affected your academic success
Loss of Housing of Immediate Family or Family Member
Statement from landlord or bank/mortgage company indicating change to housing situation
Marriage or Divorce of Self, Immediate Family or Family Member
Copy of divorce papers
Copy of insurance statements
Personal statement including the date(s) the natural disaster occurred and the address at which the disaster occurred
Copy of military orders showing dates of deployment, training or service
Required to Relocate
Statement from employer on company letterhead indicating date of relocation
Birth of Immediate Family or Family Member
Copy of birth announcement
Copy of birth certificate or adoption papers
Loss of Childcare of Immediate Family or Family Member
Letter from childcare provider indicating date of loss of childcare
Death of Immediate Family or Family Member
Copy of obituary
Copy of memorial service announcement or program
Copy of death certificate
Supporting materials must clearly and explicitly describe the unexpected and involuntary change to your circumstances along with an explanation of how it prevented you from dropping or completing a course(s) during the quarter you are requesting the Former Quarter Drop (FQD).
The supporting materials must also indicate how you have resolved these circumstances so that they will not continue to affect your academic progress in the future
UW School Official Support Statements
If you do not have supporting materials suggested on this list, you may have a University of Washington school official, such as an advisor, instructor, or other support person submit a statement on your behalf. Include this statement with your petition or they may send it to email@example.com.
If you do not have supporting materials to upload, review the instructions section below on “No Support Materials Available”
No Supporting Materials Available
If you do not have supporting materials per the above list, your petition will be referred to the FQD Review Board directly. Please upload a second statement indicating that you do not have supporting materials to support your petition.
Students will be notified by UW email of the Petition Board’s decision. Allow two weeks after submission for notification.
If there are questions or concerns about submission materials, students will be notified via their UW email.
If the petition is approved, the transcript will show the petitioned course(s) with a grade of “RD” (Registrar Drop). The course will still appear on the transcript, but the “RD” will not be factored into the quarterly or cumulative GPA.
Grades cannot be restored once the Former Quarter Drop Petition has been granted.
No details of the circumstances will be shared outside the Petition Board.
Beyond the One Year Deadline
Students who wish to submit an FQD Petition beyond the one-year deadline must first email their personal petition statement and support from a UW school official to firstname.lastname@example.org. Students will then be instructed to use the Former Quarter Drop submission form to submit your petition, with your personal statement and supporting materials by choosing any of the quarters listed in the pull-down menu and providing the actual quarter in the petition materials.
Campus Support Resources
Nothing is more important than a student’s health and well-being. Students who may be struggling with medical, emotional, or behavioral issues that are impacting their academic success are strongly encouraged to reach out to one of the following resources for support and to help create a plan to address any struggles being experienced. On the right are some key resources at the University of Washington Tacoma that can help support students in this regard.