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Reservation Dates

Reservations in the University Y Student Center follow the campus-wide reservation dates for non-academic spaces.

If your event date is between... Then you can submit your request beginning...
September 1, 2018 - August 31, 2019 Accepting requests now
September 1, 2019 - August 31, 2020 Monday, March 4, 2019
September 1, 2020 - August 31, 2021 Monday, March 2, 2020

Reservation Process

The reservation process for spaces in the University Y Student Center is based on your affiliation with the University. Please choose the appropriate category below and expand that section to learn more.

Students (Non-RSO)

  1. Students requesting space for academic purposes (i.e. group projects, study groups) should contact their academic program to reserve space.
  2. Students requesting space for personal use should contact Conference Services.

Registered Student Organizations (RSOs)

  1. All requests must be submitted at least three weeks in advance of the event date.
    • Our office will always submit requests as we are able. If a request is received less than three weeks before the first date in the request, the request may not be able to be scheduled.
  2. RSOs should submit their space request via the RSO space request process.
  3. Once a space is confirmed, the University Y Events & Reservations staff will communicate directly with the RSO regarding their needs.

UW Tacoma Departments

  1. All requests must be submitted at least three weeks in advance of the event date.
  2. Requests from a UW Tacoma department should be submitted via the 25Live system from an approved user.
  3. Once a space is confirmed, University Y Events & Reservations staff will communicate directly with the requester regarding the event details.

Off-Campus/Community

  • If interested in UWY 103, 105, 303/304, 307, Lobby or Dawg House: We partner with UW Tacoma Conference Services for off-campus/community reservations. After reviewing the information available on the University Y website (i.e. available spaces, policies, etc.), requests from off-campus/community groups should be submitted through the Conference Services website. From there, Conference Services will work directly with you on all aspects of your event.
  • If interested in UWY Court, Multipurpose Room or Community Room: Contact the YMCA staff directly.

YMCA of Pierce & Kitsap Counties

  1. Review our YMCA Use of UW Spaces Guidelines.
  2. Complete the online YMCA Space Request Form.
  3. University Y Events & Reservations staff will review the request and reply to the individual who submitted the request.

Changes to a Request/Reservation

We cannot guarantee that all changes to a request or reservation can be accommodated. However, we will always do our best to try. To assist with this process, please be prepared to provide detailed changes as soon as you are able. The earlier that changes are submitted, increases our ability to accommodate your requested changes.

Students (Non-RSO)

  • If for academic purposes: Changes to a request or reservation should be made by the academic department that submitted the original request.
  • If for personal use: Changes to a request or reservation should be submitted to Conference Services, who will notify our office.

Registered Student Organizations (RSOs)

Changes to your reservation can be submitted via the RSO space request process. Please be detailed and specific regarding the changes.

UW Tacoma Departments

All changes for date, time, or location can be submitted by editing the original request that was submitted in the 25Live system. The changes will need to be made by the individual who submitted the original request.

Off-Campus/Community

  • For UWY 103, 105, 303/304, 307, Lobby or Dawg House: All changes to a Off-Campus/Community request should be submitted via communication with UW Tacoma Conference Services.
  • For UWY Court, Multipurpose Room or Community Room: Contact the YMCA staff directly.

YMCA of Pierce & Kitsap Counties

Please email your cancellation or changes to uwyevent@uw.edu. Please note that a cancellation or any changes are not finalized until you receive confirmation from our office that states so.