UWY YMCA Space Request Form

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This form is to be completed by staff of the YMCA of Pierce and Kitsap Counties only. Please click here to learn about the reservation processes for students, UW Tacoma departments, and off-campus groups. Thank you!


Thank you for your interest in holding your next YMCA event at the University Y Student Center!

If you have not yet, please review the YMCA use of UW Spaces guidelines for the University Y Student Center.

After reviewing that document, along with our available spaces, event policies and forms, and service fees, please complete the information below and we will contact you within three business days regarding your request.

If you have any questions in the meantime, please contact Zvon Casanova, Program Assistant for University Y Reservations, at zvon@uw.edu or 253-692-4937.

Thank you!

Contact Information
Event Information
If you have multiple dates where all reservation information is same (i.e. location, time frame, setup needs, etc. - everything you will complete on this form), then please select the first date above. Then list the additional dates (in MM/DD/YY format) in the additional notes box at the very bottom of the form. If your needs or any information will be different from day-to-day, please submit an individual request for each date.
Event Time
:
:
i.e. 30 minutes, 1 hour
i.e. 30 minutes, 1 hour
Please only select the space that is needed - do not select multiple spaces if only one is needed. If you need to reserve multiple spaces for the same reservation, then multiple space selections allowed. To select multiple spaces, press and hold "Ctrl" while clicking each space you wish to use.
Food & Alcohol
If you are serving food, please click here (opens in new tab) to review our policies on serving food.
Possible options include snacks/refreshments, buffet, plated meal, etc.
NOTE: We encourage using a UW Tacoma preferred caterer, as no additional paperwork is generally required. If you'd like to use a non-preferred caterer, paperwork will need to be reviewed by the University in order to approve the use of the caterer. Please work with Jeremy Homolka to receive more information about this process.
If you are serving alcohol, please click here (opens in new tab) to review our policies on serving alcohol.
NOTE: If money is being exchanged, UW Tacoma Campus Safety & Security may need to be present at your event. This will result in a service charge to your event.
NOTE: If money is being exchanged, UW Tacoma Campus Safety & Security may need to be present at your event. This will result in a service charge to your event.
NOTE: If money is being exchanged, UW Tacoma Campus Safety & Security may need to be present at your event. This will result in a service charge to your event.
NOTE: All signage must be removed immediately following your event. Please review our policies (opens in new tab) for information on posting in the building.
NOTE: UW Tacoma does not allow commercial sales to take place on University property. Events of a political nature may require Campus Safety & Secuirty services. Please review our policies (opens in new tab) for more information.
Event Needs
NOTE: Please be as detailed as possible. Some spaces come standard with A/V equipment - additional equipment will require a charge. You can learn about A/V in spaces by clicking here (opens in new tab).
Please note that most basic A/V operations (turning system on, starting computer/project, using microphones, etc.) does not require a technician. We will assist you with those with our in-house event staff. Media technicians are good to consider when you need assistance throughout an event or have very unique A/V needs. This may result in a charge for services. We reserve the right to determine if your event requires a technician present based on the needs that you provide in the comment box above or throughout the reservation and setup planning process.
To view the pre-planned setups, please click here. You can provide setup specifics (i.e. quantity of tables, chairs, equipment, etc.) in the next question.
A list of our available equipment is available here. NOTE: Setup includes chairs, tables, podiums, stage, etc. Please be as detailed as possible - including quantities of items needed, desired placement in room, and if you are bringing in your own or rented furniture/items.
Max 10MB file. Accepted file extensions: gif, jpg, png, pdf, doc, docx, ppt, pptx, pub.
Files must be less than 8 MB.
Allowed file types: gif jpg png pdf doc docx ppt pptx pub.
Please describe your event, including the purpose of the event and what your event will consist of. This is also where you would provide any additional notes for us to be aware of.
Please enter your initials. Policies can be found here.
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