In order to maintain eligibility for TLC employment, undergraduate students need to be enrolled in at least 6 credits, and graduate students must be enrolled for at least 4 credits graduate for each quarter in which you hold the appointment unless you have “on leave” status. Students may be considered "on leave" as follows:
Undergraduates - For one quarter immediately following a quarter in which the student was enrolled for at least 6 academic credits (this includes summer quarter).
Graduate and Professional Students - When the student has applied for and been granted such status by the Dean of the Graduate School.
It is expected that you will attend any orientations and/or training sessions required for your position. You will be paid your normal hourly rate for attendance at these required sessions.
Your appointment classifies you as an Academic Student Employee (ASE) and is governed by a contract between the University of Washington and UAW Local 4121, which is at this website. Both you and the University of Washington are bound by the terms of this contract, so it is important for you to familiarize yourself with it. If you haven’t already done so, you will be offered an opportunity to join UAW Local 4121 and, as a member, you will pay dues each pay period. If you should choose not to become a member, the contract requires that you pay a monthly service fee.
As a University of Washington student you are eligible to enroll in the Student Accident and Sickness Insurance Plan. Information on this plan.
HIRING PROCEDURES FOR STUDENTS
A background check and sexual misconduct declaration form are required for the employment. You will receive a request from UWHR Background Checks email@example.com to complete the forms to initiate the background check process.
The student will be responsible for submitting the hiring paperwork in a timely manner. If this is your first time working as a student employee at UWT, please complete all forms. Students that have previously worked at UWT and have submitted this paperwork will need to complete an updated I-9 and a W4 form (can be done online).
Personal Data Form (PDF) - please print, fill out, and return to the TLC Program Coordinator.
Employment Eligibility Form I-9 - Step 1 to be done on your own in Workday. Step 2 will be completed with the Program Coordinator in person. Please review the required document list. You’ll need to bring one item from row A or one from B and one from C.
W-4 Withholding Allowance Certificate - can be done online once you're enrolled in Workday.
Direct Deposit Authorization - can be done online once you're enrolled in Workday.
Work Study students need a Work-Study Award Verification form, which is obtained from the Office of Student Financial Aid (MAT 206).
Bring or email the completed forms and original documentation to the Program Support Supervisor or your supervisor in the TLC. If you need directions, please call the front desk at 253-692-4417.
1) Personal Data Form
3) I-9 and original documentations to prove Employment Eligibility
INTERNATIONAL STUDENTS ON F1 VISAS
International students are allowed to work on-campus up to 19.5 hours for undergraduate student and 20 hours for graduate students per week while class is in session and unlimited hours during breaks such as summer quarter, winter break and spring break.
Students who are working for the first time in the U.S. must apply for a social security number and use the Social Security Verification Form. This form is completed by the on-campus employer and signed off by an ISS Advisor.
Bring all your completed forms, and if applicable passport, visa, I-94, I-20 to TLC's Program Support Supervisor in TLB 210d.
The UW Tacoma Payroll Office will be contacting you with instructions for setting up your Glacier Tax System account. It’s very important you complete the questionnaire and submit the Tax Summary Report, along with requested documents listed on the report, to the UW Tacoma Payroll Office.
The Tax Summary will let them know if there is a tax treaty, and will provide a form if needed.
UW Tacoma Payroll Office will assist you with your Glacier Tax System form if necessary.
CONGRATULATIONS, YOU’VE BEEN HIRED! (WHAT’S NEXT?)
Timesheets are due on the 1st and 16th day of the month.
Note: An online timesheet will be set-up for you to complete. You should see a timesheet tab on MyUW. If this is your first-time working at UWT, please note that your timesheet may not be active until the period after you submit your paperwork. However, you'll be paid for time worked the previous period.