Hiring Procedures for Part-Time Faculty

Approved December 2, 2011

This document reflects the philosophy that the School should structure its hiring process to ensure that only the most qualified faculty teach within the School.  Once hired, faculty should find an environment that enables them to develop as teachers.

Hiring
Applicants to part-time instructor positions should provide the following materials as part of the application packet:

Curriculum Vitae
A philosophy of teaching statement along with documentation that both
1.  provides evidence of teaching effectiveness.
2. show how the philosophy has been enacted in teaching in specific settings in the past, whether formal courses or informally. This document should not exceed three pages.
A minimum of two professional references addressing teaching or teaching promise. These should be sent to the Dean of the School.

Interviews will consist of:

A 30 minutes teaching demo, followed by a 30 minutes discussion on teaching with those attending.
Meeting with groups of faculty and/or individuals, especially those teaching the same or similar courses.
A meeting with the Dean of the School.

Evaluation

The ultimate aim of any faculty evaluation process is to improve student learning. This leads to the following two concrete goals:

1) To help the faculty member develop as a teacher, and
2) To provide evaluative information for reappointment decisions.

This section outlines a faculty evaluation process for part-time instructors hired in UWT's Institute of Technology on a part-time, per-term basis so as to meet these goals.

Part-time faculty will be evaluated in the same way as full-time faculty (see Teaching Evaluation, UW College of Engineering [Seattle]), except:

1) They will be evaluated quarterly during their first three quarters of teaching in SET (even if they are not consecutive) and annually thereafter,

2) Instead of an annual report, the part-time faculty member will provide to the evaluation committee the syllabus that they hand out to students and all assignments and exams that they have administered.

The collegial evaluations of teaching along with end-of-term student course evaluations, will be reviewed by voting faculty and the Dean at the time of reappointment of the part-time instructor.

Mentorship

A mentor is assigned during the first 3 quarters in which a part-time instructor is hired. The 3 quarters need not be consecutive. The mentor (which need not but can be the same from quarter to quarter) will be appointed by the Director, with advice as to the choice of mentor from the voting faculty when the faculty votes to hire the part-time instructor faculty member. Mentors will generally be chosen based on a match of subject matter knowledge with the part-time instructor.

The mentor's role is to help the part-time instructor integrate into the program and the local academic culture. The mentor's responsibilities are 1) to meet with the part-time instructor prior to the start of the term to discuss the syllabus and request changes to it as appropriate, and answer any questions the part-time instructor might have, and 2) to be available for consultation by the part-time instructor during the term. At the pre-quarter meeting during the second and third terms in which the part-time instructor is hired, the part-time instructor and mentor should also include a retrospective discussion on the previous quarter's teaching and, if the same course is being taught, changes that the part-time instructor will make to the course to incorporate lessons learned. All discussions between the mentor and part-time instructor are confidential, and are not to be used for evaluation purposes.

Part-Time Instructor Cooperation

In order to increase an part-time instructor's cooperation in this process, the following should be conditions of employment, and included in the appointment letter:

1) The part-time instructor will meet with their assigned mentor prior to the start of the term in which they are teaching, or as close to the start of the term as both are able;
2) The part-time instructor will provide materials to the Institute as indicated above.

Visit the Provost's Lecturer Appointment Guidelines page for detailed information. 

Materials required for review: 

• Curriculum Vitae
• Teaching Evaluations 
• A list of courses candidate can teach 
• The program also invites the candidate to complete a brief teaching demonstration

Step #1 - The faculty from each program vote on the part-time faculty appointment in their program

Step #2 - The SET council approves the appointment

Once the appointment is approved, the candidate will need to complete the required hiring paperwork. 

Items new hires will need to provide: 

• Three Letters of Recommendation (please have all letters of recommendation sent directly to the Academic Administrator at zaidec@uw.edu). 
• Personal Data Form 
• Employment Eligibility I-9 Form - List of Acceptable Documents
• Transcript with Highest Degree Earned 
• W-4 Withholding Allowance Certificate Form (completed via Workday)
• Direct Deposit Form (can be completed online via Workday)

Forms can be found using these links: 

• Academic Human Resources
• Human Resources

Send all completed forms and transcripts to the Academic Administrator, Zaide Chavez at zaidec@uw.edu 

You've completed all your paperwork...now what? 

You will receive an email from Workday in the next few days. This email will instruct you to complete your I-9 form online and set up your UW netid email account.

The Academic Administrator will send you an Appointment Contract to sign. Once you sign it, return it to the Administrator either in-person, via mail, or by sending a signed scanned copy via email. 

Academic Administrator: Zaide Chavez, zaidec@uw.edu 

Workday is the HR/Payroll system. For more information and tips on navigating workday, visit the Integrated Service Center (ISC) Workday Support  page. 

Payday is the 10th and 25th of each month with these exceptions:

• If payday is on Saturday, you get paid on the Friday before.
• If payday is on Sunday, you get paid on the Monday following.
• If payday is on a holiday falling on a Monday, you get paid on the Friday before.

More information on Paychecks and Paydays can be found on the Integrade Service Center (ISC) site.