Simple Meetings

"Simple meetings" are exactly as the name suggests — any small group meeting within a space for a brief amount of time and doesn't require anything else. Example: 1-hour staff meeting in a conference room that uses the space as-is and doesn't require any support services (custodial, setup, media, etc.).

Simple meetings must remain true to ALL of the following:

  • *NOT having ANY food present
  • NOT requiring any setup
  • NOT requiring any support service
  • NOT exceeding 10 attendees
  • NOT exceeding more than 4 hours
  • NOT taking place after-hours, on weekends, or on holidays

If ANY of the above apply, then it's NOT a Simple Meeting. 

*NOTE: If you book a space for a simple meeting and food (or any kind of mess) ends up being present where custodial is required to clean the space last-minute, emergency cleaning charges will be incurred. 

Events

"Events" are the use of an indoor or outdoor space at UW Tacoma that requires support from a campus department (serving food, setup of tables and chairs, A/V support, Campus Safety, and Security, etc.). Examples: Tabling, team retreats, 4+ hour board meetings, workshops, luncheons, banquet dinners, etc.

Reservations are considered "events" if ANY of the following apply:

  • Require ANY sort of setup (this includes a setup as small as 1 lonely table and chair for tabling)
  • Require ANY support service: Media Services, Facilities/Custodial, Campus Security, etc.
  • Includes ANY food (from prepackaged to fully catered)
  • Includes 10+ attendees
  • 4 or more hours of space usage
  • Take place after-hours, on weekends, or on holidays

ALL events require an EMSA form.

More information can be found through the UUF webpage.