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No. Only trained setup staff are allowed to move furniture. Please be sure to have your setup details and diagram confirmed at least 2 weeks out from event date to avoid needing any day-of changes. Short-notice changes (3 business days out from event) will result in a $100 fee.
Tables and chairs on wheels are allowed to be shifted within the room but MUST be put back in their original place post-event.
No. Furniture within a space must remain within a space and can only be used.
Yes, setup diagrams can be found here but are only applicable to Event Spaces and Indoor/Outdoor Spaces.
At least 2 weeks out from event date. Any short-notice changes 3 business days out from event will be charged a $100 fee.
If no correspondence of setup details are provided to us 3 business days prior to event, your event will either have to use the same setup as the previous group in the space or will have to use the space as is.
For event spaces, common setup options can be identified here.
For groups using classroom spaces where tables and chairs are mounted on casters (wheels), the group can shift said furniture as long as it's put back into place post-event.
What is NOT allowed:
- Moving furniture or rearranging setup.
- Having setups that impede walkways, doorways, and exits; fire code violation.
- All furniture must allow at least 4 feet of clearance from walkways, doorways, and exits.
- Having furniture stacked.
- Standing on tables and chairs.
External clients: The setup service is already included in the room rental.
Internal clients: Setup/teardown service rates only apply when setups/teardowns are needed during non-standard hours and weekends. Short notice/emergency setup rates apply when a setup adjustment is requested 3 days or less from from event date.
Setups/teardown services are charged based on a first-come, first-serve basis. If another reservation was already scheduled and a setup/teardown shift is required outside regular setup hours to accommodate the second reservation, the second reserving entity will be charged. More information can be found here: https://www.tacoma.uw.edu/uuf/space-setups
Set-up/Teardown service request | |
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Outside regular setup hours of 8am–10am and 2pm–4pm Monday–Friday [2 hour minimum] | $40.00/hour |
Saturday, Sunday, & Holidays [2 hour minimum] | $40.00/hour |
Short Notice/Emergency Set-up | |
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Monday–Friday (Standard hours 8am–5pm) | $50.00/hour |