Space setups on campus are managed by two units, based on the location(s) being used. All space setups for locations in the University YMCA Student Center and Dawg House Student Lounge are managed by the Center for Student Involvement. All other campus locations (including William Philip Hall and outdoor spaces) are managed by Conference Services. More information is available below.
Types of Setups
UW Tacoma has adopted several "standard" setup types that are available in event spaces on campus. More information about each type is available below.
Campus Setups (Non-UWY/Dawg House)
Campus Setups are managed by Conference Services. They can be reached at 253-692-4676 or uwtsetup@uw.edu
Setup diagrams and information for campus spaces are due by the Thursday in the week before your reservation. Failure to submit a diagram and/or information may result in the setup team doing the best they can to understand your event needs and/or your reservation may be canceled.
Charges for Setups
If your setup can occur during the weekly student setups shifts there is no charge for your setup (with the exception of large setups on the Prairie Line Trail).
Setups occurring in campus spaces are centrally funded if they can occur during the daily setups shifts. The setup crew works Monday - Friday 8a-10a and 2p-4p. If a setup for your meeting/event needs to occur outside of these times there is a $40/hour (minimum 2 hours) setup fee.
Setups are charged based on a first-come, first-serve basis. If another reservation was already scheduled and a setup shift is required outside regular setup hours to accommodate the second reservation, the second reserving entity will be charged.
Unique Space Information
Some spaces on campus have unique setup guidelines.
Tacoma Paper & Stationery Ground Floor Lobby
The TPS Ground Floor Lobby is not supported by the setup crew. Reserving entities can either use the space in its current configuration and leave the furniture setup as it is when they arrive for the duration of their event. If a reserving entity would like the space rearranged they can work with the Events and Sponsorships Office (eventuwt@uw.edu) and pay for UW Moving Services to move the furniture. Costs can reach up to $800 for the setup/breakdown and we request a minimum of two weeks to schedule the furniture move.
William W. Philip Hall - Stage Ramp
UW Tacoma Facilities Services will setup the William W. Philip Hall stage ramp for events requesting its use. Requests should be made as part of your space request and a minimum of two weeks prior to your event. Please note: if a Facilities Services staff member needs to come in outside regular business hours there will be a charge to the unit for the setup and/or breakdown of the ramp.
Setup Options & Diagrams
The most up-to-date setup options can be found on the "Details" tab of the location information in 25Live. Please reference 25Live for pre-set setup options.
Blank/custom diagrams are available for download below.
University YMCA Student Center & Dawg House Student Lounge Setups
Setups in the University YMCA Student Center and Dawg House Student Lounge are coordinated by the Center for Student Involvement. They can be contacted at uwyevent@uw.edu or 253-692-5974. These spaces, equipment, and furniture are funded and managed by student fees.
Setups in the UWY and Dawg House spaces are included in the reservation of the space. Setups do not occur on a standard schedule and are based on the reservation schedule. If two reservations are too close in end/start time that the setup crew cannot adjust the space, the reservation that reserved second would need to match their setup to the first reservation. Charges for setups may occur if a unique setup is requested that is outside the general scope of the setup team, or if a mid-reservation setup change is requested.
