Unit-Supported Event: A conference, event, meeting, or program that is directly and substantially related to UW Tacoma's mission and co-hosted between a UW Tacoma school/department and an external organization/client. Events & Conferences staff will work with the supporting unit to provide planning assistance to the external organization. 

Unit-Supported Events are:

  • Co-managed by Events & Conferences and UW Tacoma school or department
  • Booking fee waived
  • 50% reduction of room rental fee
  • Direct pass-through costs like Media Services, Facilities/Custodial, Transportation Services, and/or Campus Security will be billed by the department(s) using the supporting unit's worktag(s)
  • External organization must provide certificate of liability insurance

Refer to this flowchart for more clarification: https://www.tacoma.uw.edu/uuf/hosting-conference 

All unit-supported events must submit this form and be approved in writing with a breakdown of cost-coverage by the Dean/Director or Vice Chancellor of the supporting unit. At form submittal, the approval letter must be emailed to ecsuwt@uw.edu. 

A unit has two options when partnering with an external organization to host an event at UW Tacoma:

  1. Provide unit staff to be the Responsible Event Manager and On-Site Point of Contact for the duration of the event.
  2. Pay the Office of Events & Conferences to staff the event. This must be arranged at least 15 business days prior to the first day of the event.