UW Tacoma Procurement Services assists the University community in purchasing and paying for goods and services as well as coordinating travel utilizing a centralized procurement service in accordance with sound business practices and state and federal regulations.
The University of Washington is a public institution and as such, any documents submitted (i.e. bids, proposals, literature, pricing, etc.) are public information.
Seeking payment for an open invoice? Accounts payable functions are managed by individual departments and by UW Procurement Services in Seattle. To start, please contact the department for additional information and review our electronic procurement system resources.
If you are unable to resolve your concern, email the Finance help desk and a member of our team will respond in a timely manner.
UW Tacoma Faculty and Staff
Have questions? Need additional support? Email the Finance help desk and a member of our team will respond in a timely manner.
All out-of-state travel (defined as outside of Washington, Oregon, or Idaho) requires written approval from an authorized person(s). Travel must be pre-approved by the appropriate parties using the Travel Pre-Authorization Form prior to purchases being made. For detailed information, please refer to the Travel Pre-Authorization Form.
How to Arrange Travel
Travel may be booked through a travel agency, directly with an airline or an online agency of your choice.
If requesting the use of the Central Travel Account (CTA) for purchasing flights, requests must be submitted no less than two weeks prior to the travel departure date. Please utilize one of our preferred travel agencies:
The UW Tacoma CTA* is managed by Procurement Services and is used to charge airfare, rail and bus tickets, and specified lodging to a centrally billed account when traveling on official UW business.
Personal Time and Travel
Adding personal time/travel with a business trip is allowable. However, certain restrictions apply and therefore the CTA may not be used when adding personal time to business trips. For more information, please visit Personal Time/Travel.
The CTA may be used to charge lodging only for:
Five or more UW travelers attending a conference/group event in the U.S. or British Columbia, Canada where the UW is reserving and paying for the block of rooms and prior written approval has been obtained from the UW Travel Card Administrator.
Travel reimbursements are processed through ARIBA. For details on how to process expense reports, please visit UW Travel.
Please note, receipts are required for any expense over $75. Perjury statements will not be accepted for required receipts. For details, please see Receipts.
UW Individual Travel Cards
The UW Individual Travel Card allows UW Travelers to purchase airfare, lodging, meals, car rentals, ground transportation and other reimbursable travel expenses.
To request a travel card, fill out the application found in ARIBA. Find more detailed information here.
Training Page (at the bottom of the page is eLearning and Assessment)
The Washington State Office of Financial Management outlines the rules and oversight for using university funds to purchase meals and light refreshments. Based on these rules, the University of Washington has created a policy to buy meals and light refreshments for employees, students, and official guests. In turn, the UW Tacoma administration has provided clarifications that comprise the UW Tacoma Food Purchase Policy, together with the UW rules. This policy ensures that all food expenses charged to University budgets are allowable and appropriate for the funding source.
Schools and units must seek approval to serve meals or light refreshments at a University meeting, formal training session, or formal recognition event by submitting a request in the Food and Beverage Request Portal. Approval must be received before the purchase of food. Forms submitted after the event will not be approved, and expenses will be the responsibility of the purchaser. Please see the Food Purchase Policy and per diem rates for additional information.