UW Tacoma Procurement Services assists the University community in purchasing and paying for goods and services as well as coordinating travel utilizing a centralized procurement service in accordance with sound business practices and state and federal regulations.
The University of Washington is a public institution and as such, any documents submitted (i.e. bids, proposals, literature, pricing, etc.) are public information.
Business Diversity & Equity Program - Learn more about the UW Tacoma initiative that works to ensure campus is intentional about purchasing goods and services that increase diverse spend dollars by supporting local, small, minority-and-women-owned, and veteran-owned businesses.
Vendor Support
Seeking payment for an open invoice? Accounts payable functions are managed by individual departments and by UW Procurement Services in Seattle. To start, please contact the department for additional information and review our electronic procurement system resources.
If you are unable to resolve your concern, email the Finance help desk and a member of our team will respond in a timely manner.
UW Tacoma Faculty and Staff
Have questions? Need additional support? Email the Finance help desk and a member of our team will respond in a timely manner.
Food and Beverage Approval
Policy and Applicability
As of September 1, 2023, UW Tacoma has sunset the Food Purchase Policy specific to the Tacoma campus. Read on for more information and a link to the UW Food Policy.
University and Washington State policies allow for the purchase of meals and light refreshments for employees, students and official guests under certain criteria, including the source of funds and purpose of the event. This guidance is provided to ensure that all food expenses charged to the University are allowable and appropriate for the funding source.
Many UW funding sources are either not approved for food and/or alcohol purchases, or have some restrictions. Review UW policy to ensure that all expenses charged to the University are allowable and appropriate for the funding source prior to submitting a request below. Food approval flags from legacy systems are no longer valid for Workday Finance processing.
Requesting Approval
Schools and units must seek approval to serve meals or light refreshments at a University meeting, formal training session, or formal recognition event by submitting a request in the UW Tacoma Food Request Form. Approval must be received prior to the purchase of food. Forms submitted within 7 days of the event or after the event date must include written documentation of pre-approval.
Please note that grant and gift worktags are not populated in the Food Request form since these funding sources are not subject to the UW Food Policy.
- Gifts -- Food purchases must align with the donor's intent. Gifts are determined to be eligible for food purchases at the time of their establishment. To confirm whether a gift is food-approved, please reference the fund indicators on Tandem. Discretionary Gifts (RS100203 or RS100376) permit food purchases regardless of Tandem indicator. For additional information and support, contact University Advancement Gift Services.
- Grants -- Food purchases must align with the sponsor's terms and conditions and be reflected in the proposal budget. Additional resources and guidance on appropriate documentation is available on Post Award Fiscal Compliance's website. For additional information and support, contact Post Award Fiscal Compliance.
