Travel pre-authorizations with proper justification and supporting documentation are required for all travel with a conference fee or overnight stay, regardless of destination, and must be signed by the appropriate approving authority* prior to purchases being made. This includes in-state travel (WA/OR/ID) due to restrictions under Enhanced Monitoring.
Blanket travel authorizations are no longer permitted under Enhanced Monitoring. Active blanket authorizations will be suspended beginning October 1, 2022.
Under Enhanced Monitoring, conference travel is permitted for professional development, session presenters, leaders in hosting organizations, those traveling on external or grant funding, and required (e.g. accreditation) attendance. To ensure timely processing of authorization, attach all relevant supporting documentation and provide detailed justification of the Trip Purpose.
Accepted approval on Travel Pre-Authorizations may come from the Executive/Vice Chancellor, Dean or pre-determined delegate. Delegates are limited to one per department and must report directly to the E/VC or Dean. Delegate travel must be approved by the E/VC or Dean per usual review policy.
Should your department wish to assign a delegate, please email firstname.lastname@example.org.
Consider utilizing cost-effective options for space:
Do you know of an affordable or little-known venue in the area? Email suggestions to email@example.com so we can add them to the list!
UW Tacoma Central Travel Account (CTA) Purchases
The UW Tacoma CTA** is managed by Procurement Services and is used to charge airfare, rail and bus tickets, and specified lodging to a centrally billed account when traveling on official UW business.
Personal Time and Travel
Adding personal time/travel with a business trip is allowable. However, certain restrictions apply and therefore the CTA may not be used when adding personal time to business trips. For more information, please visit Personal Time/Travel.
The CTA may be used to charge lodging only for:
Five or more UW travelers attending a conference/group event in the U.S. or British Columbia, Canada where the UW is reserving and paying for the block of rooms and prior written approval has been obtained from the UW Travel Card Administrator.
How to Arrange Travel
Travel may be booked through a travel agency, directly with an airline or an online agency of your choice.
If requesting the use of the Central Travel Account (CTA) for purchasing flights, requests must be submitted no less than two weeks prior to the travel departure date. Please utilize one of our preferred travel agencies: