Main Content Current Start Preivew Travel Submission Complete Information message All UW Tacoma related travel that requires an overnight stay or a conference registration fee (including virtual conferences), requires written approval from an authorized designee**. The University of Washington Travel Office defines 'authorized designee' as follows: General Fund Budget: Head of organizational unit in which the budget is assigned or head's authorized designee** Grant or Contract Budget: Principal investigator or departmental chair in which the grant or contract was awarded to, or an authorized designee** When claimant is the 'authorized person' approval must come from their superior or superior's authorized designee** **Authorized designee must be traveler's supervisor or higher If you have any accessibility issues with this form, please email the SUS Director, Michelle Miller at mmiller9@uw.edu and they will be happy to assist you. 1. Traveler Information Traveler Name Please do not use any puncuation in the name field Traveler UW Email Traveler Phone Number 2. Travel Details Status message *Note: Under Enhanced Monitoring, conference travel is permitted for professional development, session presenters, leaders in hosting organizations, those traveling on external or grant funding, and required attendance (e.g. accreditation). If you are attending a conference for professional development, and not presenting, choose "Professional Development," below. Reason for Travel ATTENDING A CONFERENCE*Choose this option if you will be presenting at the event or are in the leadership of the organizing society. IF YOU CHOOSE THIS OPTION, YOU MUST PROVIDE THE CONFERENCE ITINERARY FEATURING TRAVELER'S PRESENTATION. PROFESSIONAL DEVELOPMENTChoose this option if you are NOT presenting at the event. IF YOU CHOOSE THIS OPTION, YOU MUST ATTACH CONFERENCE BROCHURE OR PROGRAM AND PROVIDE A CLEAR EXPLANATION AS TO HOW THIS EVENT WILL BENEFIT YOUR SCHOLARSHIP, TEACHING, OR LEADERSHIP. THIS SHOULD INCLUDE A FULL ITINERARY OF PLANNED DATES, TIMES, CONTACTS, AND MEETING DESCRIPTIONS SO THERE IS DOCUMENTATION VERIFYING THIS IS NOT "PERSONAL TIME." RETREAT/OFF-SITEIF YOU CHOOSE THIS OPTION, YOU MUST PROVIDE A CLEAR EXPLANATION AS TO HOW THIS TRAVEL WILL BENEFIT YOUR SCHOLARSHIP, TEACHING, OR LEADERSHIP. THIS SHOULD INCLUDE A FULL ITINERARY OF PLANNED DATES, TIMES, CONTACTS, AND MEETING DESCRIPTIONS SO THERE IS DOCUMENTATION VERIFYING THIS IS NOT "PERSONAL TIME." Other… Enter other… Attach Conference Itinerary/Brochure/Program One file only.15 MB limit.Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip. Conference/Event/Meeting Name Destination (City and State) Warning message Any international travel outside of the United States (including Canada & Mexico), must be registered with the University of Washington Office of Global Affairs. Start Date & Time of Travel Start Date & Time of Travel: Year Year2023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Start Date & Time of Travel: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Start Date & Time of Travel: Day Day12345678910111213141516171819202122232425262728293031 Start Date & Time of Travel: Hour Hour123456789101112 Start Date & Time of Travel: Minute Minute00153045 Start Date & Time of Travel: AM/PM AM/PMampm For time, please enter the time you will be leaving your home/duty station at the start of your travel status. End Date & Time of Travel End Date & Time of Travel: Year Year2023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 End Date & Time of Travel: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec End Date & Time of Travel: Day Day12345678910111213141516171819202122232425262728293031 End Date & Time of Travel: Hour Hour123456789101112 End Date & Time of Travel: Minute Minute00153045 End Date & Time of Travel: AM/PM AM/PMampm For time, please enter the time you will be arriving at your home/duty station at the end of your travel status. Will you have any personal time while in travel status? No Yes If yes, please describe the details (date(s)/time(s)/location(s)) in the comments section at the bottom of this form. Warning message Required for Trip Purpose Below: include how the trip relates to the employee's work or the student's educational experience for professional development or academic achievement. Please include the relationship to the budget charged, and a description of the expected benefits to UW Tacoma. IF YOU DO NOT INCLUDE THIS INFORMATION IN YOUR TRIP PURPOSE, YOUR TRAVEL AUTHORIZATION WILL BE DENIED. Trip Purpose Budget Name Example: SUS Operational Budget Budget Number SUS Examples of Budgets by Funding Source: PDF: 06-0365 (SUS Operational Budget) Course Fee: 06-8316 (SUS Course Fee Budget) Estimated Costs Re-order Estimated Meal per Diem? Estimated Airfare? Estimated Lodging per Diem? Conference Fee Other Transportation Costs Other Costs TOTAL ESTIMATED TRAVEL COSTS Weight Operations Estimated Meal per Diem? Estimated Airfare? Estimated Lodging per Diem? Conference Fee Other Transportation Costs Other Costs TOTAL ESTIMATED TRAVEL COSTS Item weight Add more items more items If any portion of your travel is to be reimbursed using two budgets, through an outside source, or other, please explain: Traveler Comments: 3. Approval Signatures Traveler Signature Sign above Date of Signature Leave this field blank
