Reservation Process

The reservation process for spaces in the University YMCA Student Center is based on your affiliation with the University. Please choose the appropriate category below and expand that section to learn more.

Students (Non-RSO)
  1. Students requesting space for academic purposes (i.e. group projects, study groups) can reserve rooms through 25Live or with the assistance of the Center for Student Involvement front desk staff in UWY 107.
  2. Students requesting space for personal use should contact Conference Services.
Registered Student Organizations (RSOs)
  1. All requests must be submitted at least three weeks in advance of the event date.
  2. RSOs should submit their space request through 25Live by logging into the system using their verified RSO Net ID. RSO space booking permissions need to be renewed annually.
  3. Once a space is confirmed, the Center for Student Involvement's staff will communicate directly with the RSO regarding their needs. Communications will come from uwyevent@uw.edu.
UW Tacoma Departments
  1. All requests must be submitted at least three weeks in advance of the event date.
  2. Requests from a UW Tacoma department should be submitted via the 25Live system from an approved user.
  3. Once a space is confirmed, University YMCA Events & Reservations staff will communicate directly with the requester regarding the event details.
Off-Campus / Community
  1. If interested in UWY 103, 105, 303/304, 307, UWY Lobby, or the MAT Dawg House Student Lounge: We partner with the UW Tacoma Office of Events & Conferences for off-campus/community reservations. After reviewing the information available on the University YMCA website (i.e. available spaces, policies, etc.), requests from off-campus/community groups should be submitted through the Events & Conferences website. They will assist you in planning and booking your event before passing you on to our UWY event staff.
  2. If interested in the UWY Court, Multipurpose Room or Community Room: Contact the YMCA staff directly.
YMCA of Pierce & Kitsap Counties
  1. Review our YMCA Use of UW Spaces Guidelines.
  2. Complete the online YMCA Space Request Form.
  3. University YMCA Events & Reservations staff will review the request and reply to the individual who submitted the request.

Changes to a Request/Reservation

We cannot guarantee that all changes to a request or reservation can be accommodated. However, we will always do our best to try. To assist with this process, please be prepared to provide detailed changes as soon as you are able. The earlier that changes are submitted, increases our ability to accommodate your requested changes.

Students (Non-RSO)
  • If for academic purposes: Changes to a request or reservation should be made by the academic department that submitted the original request.
  • If for personal use: Changes to a request or reservation should be submitted to Conference Services, who will notify our office.
Registered Student Organizations (RSOs)

Changes to your reservation can be submitted on 25Live or through communication with uwyevent@uw.edu.

UW Tacoma Departments

All changes for date, time, or location can be submitted by editing the original request that was submitted in the 25Live system. The changes will need to be made by the individual who submitted the original request.

Off-Campus / Community
  • For UWY 103, 105, 303/304, 307, Lobby or Dawg House: All changes to a Off-Campus/Community request should be submitted via communication with UW Tacoma Office of Events & Conferences.
  • For UWY Court, Multipurpose Room or Community Room: Contact the YMCA staff directly.
YMCA of Pierce & Kitsap Counties

Please email your cancellation or changes to uwyevent@uw.edu. Please note that a cancellation or any changes are not finalized until you receive confirmation from our office that states so.