Internal UW Customers

The event is fulfilling the mission of the university for a class or programmatic purpose.

• Managed by UW Tacoma school or department
• Direct costs paid by school or department, no room rental fee

If ANY of the items below apply to your event, your activity is considered an External Conference and must be coordinated through Events & Conferences. Rental fees will apply.

• A registration fee will be charged
• Fundraising for an external organization will take place
• Event does not directly fulfill the University of Washington Tacoma's mission

Directly and substantially related to the mission of the University, while working with an outside organization.

• Managed by Events & Conferences and UW Tacoma school or department
• No booking fee
• 50% reduction of room rental fee
• No overhead costs, just direct pass-through costs like Facilities, Parking and or Campus Security

A unit has two options if they wish to partner with an outside entity to host an event at UW Tacoma.

1. Provide unit staff to assist with the planning and to be the Responsible Event Manager and On-Site Point of Contact for the event. If you select this option, Events & Conferences staff will be onsite on the day of the event to ensure the event gets started. Once the event is started they will turn things over to the unit staff.
2. Pay the Office of Events & Conferences to staff the event.

All unit-sponsored events must be approved by the Dean/Director or Vice Chancellor of the sponsoring unit. Events & Conferences staff will provide all planning assistance to the outside entity.  

For UW Tacoma departments, an event that indirectly relates to the mission of the University. For organizations outside UW Tacoma, an event presented for the benefit of the entity’s constituents.

• Managed by Events & Conferences
• $100 booking fee
• Regular price room rental
• Catering service charge
• Pass-through direct costs

Overhead on non pass-through costs.