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The following are the policies and guidelines that a student organization must follow when they are wanting to place a bin/box on campus to collect donations. This includes examples such as collecting canned food, clothes, and other items to donate.
Fundraising Definition
Fundraising occurs any time a Registered Student Organization collects money or items, either to fund their own operations or to help an identified cause. Fundraising can include donations of money or items, the sale of items or food, or charging a registration or admission fee. In all cases, campus policies must be followed.
Policies & Guidelines
- Approval Required: The RSO must complete an online RSO Fundraising Request Form and be approved by the Center for Student Involvement. Approval must be received before the donation bin can be placed on campus. Please submit this form well in advance of your donation timeline to ensure there is enough time for review, questions, and approval. Late submissions may be not be able to be reviewed in time.
- Approval Certificate: Once approved, the RSO will receive a certificate that states the fundraiser is approved. This certificate must be posted on each donation bin (multiple will be provided if needed). Failure to display the fundraising certificate can result in the removal of the bins.
- Benefit to Students: The activity/event itself must provide a benefit to UW Tacoma students.
- Student-Initiated and Led: The fundraiser must be initiated by one of the officers of an RSO and it must be student-led. Fundraisers should be not be primarily led or initiated by groups other than the RSO.
- Non-Money Collections Only: Money donation bins left on-campus unattended are prohibited. An RSO cannot place an monitored bin/jar on campus for donations. Only item and non-perishable food is allowed for donation bins.
- Time Limit: Donation bin drives are limited to 1-month in length per drive.
- Bin/Box Requirements: Bins used to collect donations must:
- Be made from a durable material that can withstand the items it is meant to hold without breaking. If collecting food or liquids, the bin should be constructed so that it does not leak.
- Be clearly labeled with the RSO's name, what is being collected, and the beneficiary of the collection.
- Have the approval placard (provided to the RSO once the request is approved) attached to each bin. Multiple copies will be provided if needed.
- Be emptied often to ensure the bins do not overflow. Overflowing bins may be addressed by University staff.
- Be placed in the pre-approved donation bin locations (see below) only.
- Not obstruct access or moving paths in hallways, doors, and spaces on campus.
- Locations: Bins can only be placed in pre-approved public locations on campus. These are listed below. If an RSO would like to place a bin inside a department or office suite, they can work directly with the office to obtain approval to do so.
- Cherry Parkes (CP) lobby
- Dawg House Student Lounge (MAT)
- Dougan (DOU) lobby (ground floor facing WCG)
- Garretson Woodruff & Pratt (GWP) (main entry area)
- Snoqualmie (SNO) (library)
- Tacoma Paper & Stationary (TPS) (ground floor)
- West Coast Grocery (WCG) lobby
- University YMCA Student Center (outside UWY 107 windows)
