Feb 2025: Due to technical issues, you will not gain immediate access to 25live after completion of the required training. Your access will have to be manually updated, so please allow 24-48 hours for access. We apologize for the inconvenience. 

Gaining access to 25Live is a multi-stage and role-dependent process.

UW Tacoma offers two main levels of access for staff and *faculty to 25Live: simple meeting access and events access. *Additional levels of access may be available for some staff and faculty who serve as space owners (authorized to approve the use of spaces, e.g. departmental schedulers).

Please review the steps below in order to review training and access materials appropriate for your needs.

Students

Reserve a Space for a Class/Academic Project or Study Sessions

What: Reserves space on campus for class/academic projects or study sessions

Who: Available to UW Tacoma students



Visit the UW Tacoma Study Webpage for more information. 

Reserve a Space for a Registered Student Organization (RSO)

What: Reserves space on campus for RSO meetings and events

Who: Available to UW Tacoma students that are RSO Officers



Submit RSO space reservations through the Center for Student Involvement RSO submission process. All RSO requests must be reviewed and approved by the Center for Student Involvement.

Staff/Faculty

1. Simple Meeting Request Access

What: Gives access to request self-reserve conference rooms, classrooms, computer classrooms, and breakout rooms for simple meetings.

Who: Available to UW Tacoma faculty and staff



Complete the online 25Live Simple Meeting Training 

2. Events Request Access

What: Gives access to request all space types for events.
Who: Available to UW Tacoma staff, with approval from home department. *Faculty: Any faculty looking to reserve event spaces are advised to work with their school/department staff who are approved event space schedulers in 25Live.

  • Step One: Complete the 25Live simple meeting training (see above). This is a prerequisite to events training.
  • Step Two: Complete an online form to request events access. This will be reviewed by your division/school's designated approver. This request can be submitted by the user or a supervisor.
  • Step Three: Once approved, you will receive an email with a link to complete the required training. 
3. Departmental Scheduling Access
What: Gives access to request all space types for events and the ability to reserve departmentally-managed spaces.

Who: Available to UW Tacoma scheduling staff.

  • Step One: Send an email to Ana Marie Alameda at silvaa@uw.edu to initiate a request. Be prepared to share departmental space details.
  • Step Two: Complete the 25Live simple meeting and events trainings (see above). Completion of both training modules is a prerequisite to departmental scheduling

If you have questions about the above training requirements, or gauging which role is needed to meet your needs, please contact Ana Marie Alameda in the Office of the Registrar for assistance.