Most general assignment spaces follow a scheduling timeline. The scheduling timeline that a certain space follows is based on the type - academic space vs. non-academic space. Please see the information below for more information
Academic spaces are scheduled quarterly to give University courses priority. These spaces include: classrooms, computer classrooms and breakout rooms. More information is available on the Space Types page.
When requesting academic spaces, please note the following:
All reservations assigned in academic spaces may be subject to change due to academic needs. This may include reassignment or cancellation.
You will receive separate email confirmation of your room reservation once your space request has been processed. These spaces are not self-reserve.
To get the best service from support departments, please submit your request at least 2 weeks ahead of your event date. Office of the Registrar reserves the right to cancel a space reservation if not submitted two weeks in advance.
University courses are typically not assigned to these spaces and therefore can be scheduled much further out. Non-academic spaces include: conference rooms, indoor event spaces, outdoor event spaces, and building lobbies/atriums. More information is available on the Space Types page.
If your event date falls between...
Then you must submit your space request on or after...
Present - August 31, 2024
Accepting requests now
September 1, 2024 - August 31, 2025
The first Monday in March
All reservations assigned in non-academic spaces may be subject to change due to the COVID-19 Prevention Guidelines for In-Person events in accordance with Washington state, local and University public health requirements. This may include reassignment or cancellation.
University courses may schedule non-academic spaces for breakout sessions but they are typically not assigned to them on the University Time Schedule.