Most general assignment spaces follow a scheduling timeline. The scheduling timeline that a certain space follows is based on the type - academic space vs. non-academic space. Please see the information below for more information
Academic Spaces
Academic spaces are scheduled quarterly to give University courses priority. These spaces include: classrooms, computer classrooms and breakout rooms. More information is available on the Space Types page.
| Academic Year 2023-24 | AUTUMN 2023 | WINTER 2024 | SPRING 2024 | SUMMER 2024 |
|---|---|---|---|---|
| First day to submit 25Live requests | May 30, 2023 | Oct 30, 2023 | Feb 12, 2024 | April 8, 2024 |
| First day of the Quarter | Sep 27, 2023 | Jan 3, 2024 | Mar 25, 2024 | June 17, 2024 |
| 25Live requests during finals week | Oct 9, 2023 | Jan 16, 2024 | Apr 8, 2024 | n/a |
| Academic Year 2024-25 | AUTUMN 2024 | WINTER 2025 | SPRING 2025 | SUMMER 2025 |
|---|---|---|---|---|
| First day to submit 25Live requests | May 28, 2024 | Oct 28, 2024 | Feb 10, 2025 | April 14, 2025 |
| First day of the Quarter | Sep 25, 2024 | Jan 6, 2025 | Mar 31, 2025 | June 23, 2025 |
| 25Live requests during finals week | Oct 14, 2024 | Jan 21, 2025 | Apr 14, 2025 | n/a |
Additional Information
When requesting academic spaces, please note the following:
- All reservations assigned in academic spaces may be subject to change due to academic needs. This may include reassignment or cancellation.
- You will receive separate email confirmation of your room reservation once your space request has been processed. These spaces are not self-reserve.
- To get the best service from support departments, please submit your request at least 2 weeks ahead of your event date. Office of the Registrar reserves the right to cancel a space reservation if not submitted two weeks in advance.
Non-Academic Spaces
University courses are typically not assigned to these spaces and therefore can be scheduled much further out. Non-academic spaces include: conference rooms, indoor event spaces, outdoor event spaces, and building lobbies/atriums. More information is available on the Space Types page.
| If your event date falls between... | Then you must submit your space request on or after... |
|---|---|
| Present - August 31, 2024 |
Accepting requests now |
| September 1, 2024 - August 31, 2025 |
The first Monday in March |
Additional Information
- All reservations assigned in non-academic spaces may be subject to change due to the COVID-19 Prevention Guidelines for In-Person events in accordance with Washington state, local and University public health requirements. This may include reassignment or cancellation.
- University courses may schedule non-academic spaces for breakout sessions but they are typically not assigned to them on the University Time Schedule.
- More information on room setup options, may be found on the Room Setups page.
