SWCJ Intranet Home

• Promotion and Tenure:
  • SSWCJ Promotion and Tenure Guidelines (Approved, 2/18/2026)
  • Policy Guidelines for Tenure and Promotion (Revised, 7/6/2020)
  • Promotion and Tenure Document Naming Convention Guidelines (Revised, May 2026)
  • Promotion and Tenure Procedures
  • Protocol for Promotion and Tenure Discussions
  • UW Tacoma Promotion and Tenure Documentation Guidelines 

Tenure/Tenure Track

• Promotion from Assistant Professor to Associate Professor
  • JaeRan Kim, MSW, Ph.D.
  • Anindita Bhattacharyai, MSW, Ph.D.
  • Cindy, Sousa, PH.D, MSW, MPH.
• Promotion from Associate Professor to Professor
  • Cindy, Sousa, PH.D, MSW, MPH.

Teaching Track

• Promotion from Assistant Teaching Professor to Associate Teaching Professor

Please note- all spending receipts and expenditures for the current fiscal year, including the use of professional development funds must be completed and turned in by May 15.  In order to meet processing and approval timelines in Workday, please submit by May 15.  If you have any questions, please check with the Program Coordinator for more information.

• As of 7/1/2023 budgets are now called Worktags in Workday Financial.  Frequently-used budget numbers are listed below.  Provide Cost Center, Program and/or Resource below when charging to these Worktags:
  • Practicum-related expenses: aka Practicum Course Fee Fund
    • Cost Center: CC100679
    • Program: PG106585
    • Fund: FD101
    • Resource: RS100201
    • Function: FN100
  • Office supplies and other consumables, professional development expenses: aka General Operating Fund/GOF
    • Cost Center: CC100679
    • Fund: FD116
    • Resource: RS100216
    • Function: FN100
• Per diem look-up
  • Use this site to find lodging and meal per diem rates for your travel destination. Additional per diem information is available at https://finance.uw.edu/travel/perdiem. This information is requested on the Travel Pre-Authorization Form.
  • Your nightly lodging rate should not exceed per diem. Certain exceptions may apply. For more information, visit https://f2.washington.edu/fm/travel/lodging#exceptions.
• Faculty & Staff Funding Form
  • Use this form for funding requests for any sort of reimbursement; professional development funds, start-up funds or practicum related expense or travel. This form is also used to submit invoices for vendor payments. 
  • Certain reimbursement restrictions apply. For more information, please review the list of common examples provided at https://finance.uw.edu/travel/nonreimbursable. 

• Mileage Log
  • Attach this form to your Travel Pre-Authorization Form to request reimbursement for mileage.
  • Make sure to attach your Google Maps results as proof of mileage: https://www.google.com/maps
• Travel Pre-Authorization
  • Visit the Travel Services page for the most up-to-date information on travel pre-authorization.  
  • Always submit the Travel Pre-Authorization form for signature approval via the Faculty and Staff Funding Form.

• Academic Program Review:
  • 2021-22 SSWCJ Interim Report
  • 2021-22 SSWCJ Interim Report Final Recommendations
• CSWE Self-Study -- 2022 Reaffirmation:
  • MSW Self-Study Report
  • BASW Self-Study Report
• Faculty Activity Report (FAR) and Merit:
  • Faculty Activity Report/FAR
  • Faculty Activities Approved Example
  • Faculty Review Criteria/Framework for Tenure-track faculty and Teaching faculty
  • For accomplishments to be represented on the SSWCJ website
• Reappointment:
  • Reappointment of Competitively-Hired Teaching Professor and Teaching Associate  and PTL Guidelines
  • Reappointment Review Process (for Assistant Professors)
  • Junior Faculty Research Leave Policy
• Service, Department, Funding and Information:
  • External Funding Form
  • Research and Program Indirect Cost Recovery (ICR) Policy
  • Sponsorship Request Form
  • SSWCJ Bylaws

• Academic Alert
  • Academic Alert is a referral system through which faculty may identify undergraduate students who are having academic difficulty. Early intervention with students on the part of faculty, advisors, and other campus personnel can improve students’ likelihood to succeed, although the program is available for faculty to use throughout the quarter. The goal of the academic alert referral system is to connect struggling students with support services across campus that may help them identify and remediate the sources of their academic difficulties
• Change of Grade Request Form
• CARE Team
  • Any person who has concern for the well-being or safety of a student or the community, or who has reason to believe that a student may pose a direct threat to themselves or others, is strongly encouraged to refer the matter to the CARE Team. An academic or nonacademic conduct report may be referred to the CARE Team for consideration.
• Disability Resources for Students (DRS) and MyDRS
  • MyDRS is a tri-campus, online system for registering, requesting, and tracking students' requests for disability accommodations.
    • View and support students' accommodations by logging into the faculty portal.
    • Follow this link for more information on how to manage disability accommodation requests: http://depts.washington.edu/uwdrs/current-students/mydrs-video-tutorials/.
    • Contact DRS at 253.692.4508 or drsuwt@uw.edu to schedule a 1:1 consultation.
• Field trip guidelines and sample consent form
• Grading scales
• Instructional Continuity
  • As part of the UW Tacoma business continuity plan, instructional continuity is critical to our campus mission.  In the event of an emergency that may result in the long-term suspension of campus activities and classes on campus, there are several online resources available to UW Tacoma faculty. Please take time to review the resources in our instructional continuity guide and incorporate them into your courses/programs. This document provides suggestions on how to prepare for disruptions, as well as steps to keep courses moving forward during outages and closures. Depending upon the time of year, or quarter, instructional continuity may be critical for final examinations, grading, and/ or graduation requirements.
  • Always check the UWT Home Page: tacoma.uw.edu. Official campus closures, suspended operations or delays will be announced there first followed by 253-383-INFO.
• MSW Specialization Competency Coverage
• MSW Generalist Competency Coverage
• Part-time Lecturer workspace
  • All Part-Time Lecturers will use workstations in the Keystone Building, 2nd floor (KEY 202). This space has a printer; to print documents, please use copy code "4820."
    • KEY 202 Rules and Expectations
    • For additional assistance, please contact SSWCJ office staff.
• Plagiarism and academic integrity resources
  • SimCheck Plagiarism Detection
• SSWCJ syllabi requirements
  • Faculty Resource Center's e-Syllabus (for electronic syllabi)
• Syllabi service statements
• Time Schedule
• Time Schedule Matrix (undergraduate courses only)
• W Course Guidelines for BASW

• Admin Staff Responsibilities
• CARE Team for Students of Concern Referrals:

  • The Consultation Assessment Response Education (CARE) team is an interdisciplinary group of professionals at the University of Washington Tacoma that meets on a regular basis to discuss, assess, and when necessary intervene in situations involving students of concern. The Vice Chancellor for Student Affairs broadly charges the CARE team with this and other related responsibilities.

  • Questions about the CARE Team or the referral process? Please contact Student Life at uwtcare@uw.edu.

• Copy and Mail Services:
  • Copy machines are available in KEY 202, CP 323, WCG 214, and WCG 307.
  • Copy code: 4820
  • On campus copiers are intended for small, simple, self-service jobs. 
  • For larger copy or print orders, please use Creative Communications UW Tacoma Store front. Please make sure to include SSWCJ worktags CC100679;RS100216, unless charging your copies to the Practicum course fee, VPTRC, CWTAP or another cost center.
• Equipment Checkout Agreement
• Laptop Equipment Agreement
• Letter of recommendation template for UWT BASW graduates
• Off-campus access to voicemail
• Procedure for Academic Performance and Professional Behavior Concerns
• Remote file and desktop access
• UW Alert
• UW Sabbatical Leave
• SSWCJ Religious Exemption Process
• SSWCJ Letterhead
• SSWCJ Listserv List