The Office of Events & Conferences can assist with any conference (academic or non-academic) that your department would like to host. If you are interested in booking a conference, please contact ecsuwt@uw.edu. 

Note that UW Tacoma is required by state law to charge for any non-UW Tacoma use of campus facilities (WAC 478-136).  

What makes my UW Tacoma activity a conference?

If ANY of the following are true, your activity must be coordinated through Events & Conferences:

  • The event charges a registration fee.
  • The event involves fundraising for an external organization.
  • The event does not directly fulfill the University of Washington Tacoma's mission.

Please note UW Bothell and UW Seattle entities must also work with Events & Conferences to book any meetings, events or conferences they would like to host at UW Tacoma. 

Unit-Supported Events (Formerly called "Unit-Sponsored")

Unit-Supported Event: A conference, event, meeting, or program that is directly and substantially related to UW Tacoma's mission and co-hosted between a UW Tacoma school/department and an external organization/client. Events & Conferences staff will work with the supporting unit to provide planning assistance to the external organization. 

Unit-Supported Events are:

  • Co-managed by Events & Conferences and UW Tacoma school or department
  • Booking fee waived
  • 50% reduction of room rental fee
  • Direct pass-through costs like Media Services, Facilities/Custodial, Transportation Services, and/or Campus Security will be billed by the department(s) using the supporting unit's worktag(s)
  • External organization must provide certificate of liability insurance

Refer to this flowchart for more clarification: https://www.tacoma.uw.edu/uuf/hosting-conference 

All unit-supported events must submit this form and be approved in writing with a breakdown of cost-coverage by the Dean/Director or Vice Chancellor of the supporting unit. At form submittal, the approval letter must be emailed to ecsuwt@uw.edu. 

A unit has two options when partnering with an external organization to host an event at UW Tacoma:

  1. Provide unit staff to be the Responsible Event Manager and On-Site Point of Contact for the duration of the event.
  2. Pay the Office of Events & Conferences to staff the event. This must be arranged at least 15 business days prior to the first day of the event.